Are you highly organised, proactive and interested in Facilities Management? This role supports the delivery of vital compliance and property services across a diverse portfolio. You'll play a key part in ensuring statutory responsibilities are met and services are delivered efficiently.
Why join us? You'll be part of a professional Corporate Property and Facilities Management team, supporting compliance, property services and organisational objectives. The role offers variety, responsibility and the opportunity to contribute to statutory compliance and service delivery across the council's estate.
As a Facilities Management Assistant, you will support the Senior Facilities Manager (Compliance) in delivering compliance and property service functions within Facilities Management. The role involves administering tenant-occupied sites, managing correspondence with tenants, contractors and stakeholders, validating financial and contractor data, and maintaining accurate records. You will assist with Facilities Management compliance, including data collection, reporting, procedures, risk registers and training records, while also supporting communication initiatives such as energy management and sustainability. You will work both autonomously and collaboratively to support the wider Corporate Property team.
We have embraced new ways of working and hybrid working will be a feature of this role. You will be given a nominated contractual work base and you will be required to commute to this work base when necessary. Working arrangements regarding hybrid working will be discussed as part of the appointment process. Our technology platform and equipment is very good enabling you to connect and collaborate remotely. We require that you have in place good connectivity, and we will discuss during the recruitment process if support with this is needed.
Our values - collaborative, adaptable, eco-conscious, supportive, and responsible - guide everything we do. We're looking for candidates who share these values and bring them to life in their work, helping us build strong teams and make a real difference in the communities we serve.
Key Responsibilities
* Strong organisation and administration skills
* Proficiency in standard IT systems including Microsoft, SharePoint and Teams
* Strong customer service skills and the ability to build professional relationships
* Accurate records management skills
* Experience working in or with Facilities Management (operational delivery and/or compliance)
Desirable experience and knowledge
* Understanding of local authority governance
* IWFM qualification (or working towards) or relevant qualifications
* Experience with CAFM/IWMS systems
* Knowledge of the housing sector and tenant management
* Experience of energy management and communication campaigns
* Understanding of financial and budget management
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