Compensation & Employment
Grade D SCP 6 £25,989- SCP 11 £28,142
Contract: 1 year Fixed Term Contract.
Essential Qualification: NVQ Administration Level 3 or equivalent OR proven experience of working in an administrative role
Interview date: TBC
For further information about this role, contact Sara Hassall Sara.hassall@bolton.gov.uk
Unfortunately, we are unable to offer sponsorship for this role.
Artificial Intelligence (AI)
We embrace AI to enhance our operations and to innovate our services. However, we value human talent and are looking for passionate individuals to join our organisation. Please ensure you personally complete your application and read all the instructions carefully to maximise your chances of success.
Applications that rely too heavily on AI may be rejected during shortlisting, however we understand that AI may be used as a reasonable adjustment. If using AI to support your application, please give a brief explanation why to help ensure fair selection process. Ask us about flexible working options to fit with your work/life balance.
The Role
We have an exciting opportunity for an experienced minute taker to join the ‘Bolton Family’ and be a part of our administration team supporting the Child Protection Unit. You will work closely with the Independent Reviewing Officers (IRO’s) who chair the conferences, and other members of the team.
The Child Protection Unit works within the Bolton Family Framework to support children and families in Bolton achieve better outcomes, and our partners and professionals are paramount to this success.
The Lead administrator is key to ensuring the smooth running of conferences and the role is exciting and varied. Duties include: 1) Assisting with arranging and organising the Initial and Review conferences, setting up virtual and face to face meetings and collating reports for conferences, 2) taking comprehensive minutes of the meetings, and the distribution of minutes and outcome to conference attendees within statutory timelines.
An important aspect of the role is taking complex, multi-agency minutes of the conferences. Experience of accurate and efficient minute taking is essential. Full training on processes and systems will be given to support the successful candidate in fulfilling the role.
About You
You will demonstrate effective communication skills to present information both verbally and in writing. You will have the ability to work as part of a team and under your own supervision. You should be able to demonstrate effective organisational skills, with the ability to plan, develop and prioritise your work. You must possess accurate literacy skills to ensure correct information is collated and processed and have good systems skills.
Experience of using a range of computer software packages to produce accurate, well‑presented documents is essential, as is a demonstrable ability to handle cash and be able to record and monitor payments in line with financial procedures.
You will have experience of taking comprehensive minutes at conferences or multi‑agency meetings.
Benefits
We offer a generous annual leave allowance, flexible work opportunities, access to a Pension Scheme, and a range of employee wellbeing and support services. We also provide exclusive rewards and benefits, including discounts and exclusive gym membership prices and salary sacrifice schemes.
Legal & Safeguarding
We are committed to safeguarding and promoting the welfare of vulnerable adults and young people and expect all staff and volunteers to share this commitment.
DBS (Disclosure and Barring Service) clearance – this post is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (amended in 2013). Employment offers are conditional upon satisfactory clearances. For roles that require a DBS check, this includes satisfactory clearance of the check. The possession of a criminal record will not necessarily bar an individual from working with us. This will depend on the nature of the position and the circumstances and background of an individual’s offence(s). Information provided by you or the DBS will be dealt with in a confidential manner and in accordance with the DBS Code of Practice.
This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English as per the person specification.
Supporting Documents
* Lead Administrator (CPU Minute Team) JD
* Privacy and Cookie Policy
* Top Tips
* Staff Benefits
* Our Values & Behaviours
* Documents for DBS
* Documents for Right to Work
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