Description
Salary: £23,195 per annum
Job Type: Fixed-term 18 months, 35 hours per week
Department: Finance
Location: Liverpool
The City of Liverpool College are seeking a proactive and self-motivated Procurement and Transactions Team Apprentice to support our Finance team.
Application Deadline
17 May 2026
Job Overview
The post-holder will learn to provide administrative support to a team, work towards a Level 3 Business Administrator Standard, and be trained to provide professional administrative support within the Finance & Procurement and Health & Safety teams. The role requires operating proactively and independently with a high degree of efficiency and attention to detail.
The post-holder will frequently act as the first point of contact for a wide variety of internal and external stakeholders, consistently acting as a positive ambassador for the College Group.
Responsible to: Procurement & Transactions Manager
Key Responsibilities
* Recording of incoming and outgoing mail
* Maintenance of daily diaries
* Support with administrative tasks such as photocopying, filing, archiving, and record keeping
* Provide IT support through word processing and production of routine reports, documents and presentations
* Respond to queries that relate to the area of work, refer requests for information as appropriate
* Organise and book meetings/events that facilitate the smooth running of the service/college
* Prepare materials to assist in the effective organisation of internal and external activities
* Ensure high levels of customer service within their work area or function, promoting a positive image of the department
* Respond to complaints or queries and where appropriate refer on to the appropriate supervisor
* Comply with set quality standards and procedural instructions
* Assist with processes designed to ensure that adequate supplies and resources are maintained
* Handle cash/cash equivalents, assist with reconciliation/pay in/banking procedures
* Comply with college security and cash-handling procedures, standards and audit requirements
* Comply with financial regulations within own area of work
* Administration role within Finance and Health & Safety
* Operation of computerised systems e.g. Open Accounts, eBIS, Evolve, ProSolution, etc
* Reconciliation of Visa and Rail statements
* Monitoring & ordering of departmental stationery
* Raising, monitoring and receipting of Health & Safety orders including those with external training providers
* Monitoring, ordering and replenishing First Aid stock
* Maintain links with staff in the faculties and other business support areas to enhance the service provided to students and staff
* Monitoring levels of health and safety compliance
* Monitoring levels of mandatory training compliance
* Support the secretarial administrative service across SharEd
Generic Duties
* Contribute fully to the mission and values statement of the College Group ensuring its effective implementation in all aspects of College life
* Take proactive responsibility for Health & Safety to ensure a safe working environment and practices are maintained at all times
* Comply with the General Data Protection Regulations (GDPR)
* Comply with Financial Regulations and external legislation such as the Modern Slavery Act
* Support cross-college activities as required, particularly the key enrolment and invigilation periods
Skills, Knowledge and Expertise
Essential criteria
* Excellent communication and organisational skills
* High level of interpersonal skills, acts with integrity and ethical conduct
* Ability to use own initiative and self‑motivated
* Ability to deliver accurate data entry with a high level of attention to detail
* Good computer literacy and general IT skills
* Good team‑working skills
Desirable experience
* Achievement of 5 GCSEs Grade A–C or equivalent
* An ability to work effectively with people across a wide range of levels and responsibilities
* Experience of working with customers or working in a team
Please Note
This role may close earlier than the advertised deadline if sufficient applications are received. Early submission is strongly encouraged.
Benefits
As a valued member of our College community, you’ll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.
Generous holiday allowance: up to 30 days annual holiday allowance, plus 1 wellbeing day, 5 to 7 days statutory closure and 2 further days closure at Easter.
Pension Scheme: Aviva pension scheme with contributions of up to 10%.
Employee Benefits Platform: access to a wide range of perks including discounts at supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. Includes Cycle to Work Scheme, cinema and leisure discounts, tech and home appliance discounts, with optional salary sacrifice.
Health and Wellbeing: access to Health Assured Employee Assistance Programme (EAP) – confidential support 24/7, 365 days a year, with online wellbeing portal, and access to various self‑help resources including meditation guides.
Medicash Scheme: access to Medicash health plans and free flu vaccinations.
Life Assurance: up to three times your annual salary payable upon death in service.
Travel: interest‑free loans to purchase annual travel passes from Merseytravel and Merseyrail.
Flexible Working: flexible working options depending on business need.
Professional Development: mix of formal and informal opportunities designed to sharpen skills, expand knowledge, and accelerate career development.
College Benefits: sports and fitness facilities free of charge for staff; discounted hair and beauty treatments at Academy and Graduate Hair & Beauty Salons; staff discount at Academy Restaurant.
Why Join The City of Liverpool College?
As a valued member of our College community, you’ll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.
#J-18808-Ljbffr