Overview
We're looking for a dynamic Lead Administrator to support the District Nursing and Community Therapy Services teams in West Oxfordshire. This role is going through a job evaluation; therefore some duties may change. This is a varied and demanding role that will provide opportunities for developing processes within a friendly team of clinicians and administrators to ensure patient needs are met and that accurate paper and electronic records are maintained. As Lead Administrator, you will be responsible for the day-to-day organisation of the administrative team across two offices and work flexibly to meet the needs of this multi-disciplinary team. You will need excellent communication skills and be reliable and punctual and have experience in managing a small team.
In this varied role, you will have an active involvement in supporting Trust policies for core tasks, health & safety, auditing and maintaining accurate records. There will be opportunities to work directly with clinicians, minute meetings and develop processes. You will need to be able to work calmly and efficiently in a busy environment, motivating and supporting the administrative team and be able to work autonomously. To provide administrative support for meetings including organising meetings, preparing agendas, taking minutes, and completing action plans. To lead in the day-to-day office management, for example, facilities, room bookings, stock management and liaising with the Trust Estates team and building managers.
You will be highly organised with the ability to multitask and problem solve in a busy and varied environment.
Responsibilities
* Provide administrative support for meetings including organising meetings, preparing agendas, taking minutes, and completing action plans.
* Lead the day-to-day office management, including facilities, room bookings, stock management and liaison with the Trust Estates team and building managers.
* Organise and coordinate the administrative team across two offices, ensuring efficient support for the multidisciplinary service.
* Support Trust policies for core tasks, health & safety, auditing, and maintaining accurate records.
* Collaborate with clinicians and other staff; minute meetings and develop processes as needed.
* Motivate and support the administrative team and work autonomously in a busy environment.
Requirements
* Excellent communication skills, reliability, and punctuality; experience in managing a small team.
* Ability to work calmly and efficiently in a busy environment and multitask effectively.
* Active involvement in supporting policy adherence and record-keeping.
* Willingness to work flexibly to meet the needs of a multi-disciplinary team.
Benefits
* Excellent opportunities for career progression
* Individual and Trust wide learning and development
* 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
* NHS Discount
* Pension scheme
* Lease car scheme
* Employee Assistance Programme
* Mental Health First Aiders
* Staff accommodation (waiting lists may apply)
* Staff networking and support groups
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