We're looking for a dynamic and supportive leader to guide our admin team and help deliver outstanding Adult Services.
The role:
The successful candidate will be responsible for line management and supervision of locality admin staff who support Adult Services, reporting directly to the countywide Service Manager
Manage a team of admin support staff, delegating work appropriately, providing clear guidance and motivating staff to achieve service objectives and quality standards. Respond to and ensure implementation of delegated duties from Senior Management, chasing up as necessary.
Manage the induction, appraisal, training, development and performance of the team acting as coach and mentor as necessary. Assist with recruitment process for hiring new staff.
Actively contribute to budget and project planning processes, monitoring progress against plans throughout the year with a view to achieving set business objectives.
Develop, implement and maintain management information systems that support the aims of the service and the organisation.
Manage and operate information systems such as service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
Individually and as part of the team provide general office support; filing, handling mail, dealing with callers/visitors, filing, photocopying, collation, maintaining and issuing stock in accordance with corporate and service standards.
Pro-actively assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
Vacancies
* Role: Office Manager / Admin Officer - L5
* Contract Type: 9 months fixed term
* Hours: 37 hrs
* Team Name: District Office Admin - South/Central
* Base: Eddie Ferguson House
* Number of Positions: 1
* Line Manager(s): Claire Hunt – Acting Countywide Service Manager or Rachel Gray Senior Manager
We are looking for someone with:
* A good general education demonstrating numeracy and literacy.
* NVQ Level 3 or equivalent in a business/administrative related discipline.
* Considerable experience in a similar role covering a broad range of support tasks and procedures in a large complex organisation.
* In order to meet the requirements of this post it is essential you are a car driver.
* You must have the ability to work outside normal working hours if the role requires.
Please refer to the job description and person specification for full details.
For an informal conversation, please contact Claire Hunt, acting Service Manager on 01670 536400.
Please note, we reserve the right to close this advert early if we receive sufficient applications.
Northumberland County Council's (NCC) vision is 'Land of Great Opportunities', for current and future generations. We believe there is no better place to live and work.
For further information about working for NCC, please visit our website here.
Why choose us?
We have some outstanding benefits and perks to offer you, including:
* 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
* Automatic enrolment into the Local Government Pension Scheme
* Flexi scheme (if applicable) - up to 2 days flexible leave available per month (pro rata for part-time employees)
To see all our excellent benefits and perks, please click here.
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Further information
Please note that this is a fixed term position but applications on a secondment or part time basis would be considered for the right applicant.
We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you have a disability and would prefer to apply in a different format, please see the alternative methods below. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.
Alternative application format:
British Sign Language: northumberlandcc-cs.signvideo.net
For those with speech difficulties or hearing loss: Text relay service dial 018001 01670 623930.
Although we advertise on North East Jobs, and other websites, your application process will be directed to our Tribepad system. Please note that all communication regarding your application for this post will be sent to the email address that you have registered on Tribepad, including your invite to interview if you are shortlisted. Please check your emails regularly, including Spam/Junk, after the closing dates for notifications.
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