Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Worthing Hospital Town Worthing Salary £27,485 - £30,162 per annum Salary period Yearly Closing 24/08/2025 23:59
Maternity clinical governance (patient safety) administrator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First. In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
This post will assist the maternity clinical governance team and clinical effectiveness team by providing day-to-day administrative support for patient safety and clinical governance.
The administrator will play a key role in supporting and assisting the clinical risk and governance team in coordinating and supporting the complete range of quality governance activities, including the management of incidents and resulting actions, and assisting with the compilation of relevant reports.
Main duties of the job
To assist the clinical effectiveness and governance team
Assist in validating databases with patient-level data.
Provide administrator support to the Maternity Quality and Safety Team & Maternity Guideline meetings.
Work with the Maternity Risk Midwife and Governance Manager to assist in the maintenance of the Maternity Risk Register and incidents using RL Datix.
Provide administrative support in the investigation of adverse local incidents.
To coordinate and arrange multi-disciplinary panel reviews for local and serious incident investigations within agreed timeframes.
To manage and maintain the local/trust investigation and Patient Safety Incident Investigations (PSII) database, providing a continuous overview of all open Maternity investigations.
Ensure local & PSI investigation action plan trackers are kept up to date and assist the Clinical Governance team in collating action plan evidence.
Assist with the collation and dissemination of relevant information between key groups
To carry out general administrative duties
Manage all failsafe systems
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Detailed job description and main responsibilities
To assist the clinical effectiveness and governance team
Assist in validating databases with patient level data
Provide administrator support to the Maternity Quality and Safety Team & Maternity Guideline meetings
Work with the Maternity Risk Midwife and Governance Manager to assist in the maintenance of the Maternity Risk Register and incidents using RL Datix
Provide administrative support in the investigation of adverse local incidents
To coordinate and arrange multi-disciplinary panel reviews for local and serious incident investigations within agreed timeframes
To manage and maintain the local/trust investigation and Patient Safety Incident Investigations (PSII) database providing a continuous overview of all open Maternity investigations
Ensure local & PSI investigation action plan trackers are kept up to date and assist the Clinical Governance team in collating action plan evidence
Assist with the collation and dissemination of relevant information between key groups to include- Maternity Patient Safety Team, Maternity Clinical Effectiveness Team, Maternity Training Team
Collate information for guidelines, audit, risk, governance and annual reports when required
To provide comprehensive administrative support to the complaint response processes, this includes maintaining a database
To carry out general administrative duties
Manage all failsafe systems used by the Clinical Governance Team including the maternity information system (BadgerNet) incident monitoring, clinical activity in relation to incident trigger list, failsafe for adverse neonatal and maternal outcomes and others
Person specification
Experience / Qualifications
* 5 GCSEs (A-C) or equivalent, including English and Maths.
* Educated to at least NVQ Level 3 or equivalent level of competency.
* Diploma level or equivalent experience (relevant to role).
* Work with spreadsheets and/ or databases and NHS medical records
* Experience of computer systems, e.g. diary management and databases
Equality, Diversity and Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role)
* Evidence of having championed diversity in previous roles (as appropriate to role)
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria.For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net.
For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
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