Location: 3 days working from home + 1 day on-site (Ark Victoria Academy, Small Heath)
Hours: 16 hours per week (4 hours per day across 4 days)
Salary: £10–£12 per hour
Start Date: Immediate
Transport: Must have own transport for the on-site day
About Us
Brainology is a fast-growing education provider helping students excel in English, Maths and overall academic confidence. We operate across multiple centres and pride ourselves on delivering a warm, supportive and high-quality learning environment.
We are now looking for a proactive, organised and confident Executive Assistant to support our operations, drive parent engagement and ensure our weekly activities run smoothly across both centres.
Role Overview
This part-time role is ideal for someone who is energetic, detail-oriented and loves speaking to people. You will be responsible for handling leads, supporting centre operations, printing and preparing student learning materials, managing parent communications and helping the business grow.
You will work 3 days from home handling calls, admin, printing preparation and parent interactions, and 1 day on-site supporting centre operations for 4 hours.
Key Responsibilities
1. Sales, Leads & Parent Engagement (Core Responsibility)
Make outbound calls to potential parents and convert enquiries into bookings
Confidently explain our services and address parent questions
Manage the full enquiry → follow-up → booking → onboarding process
Appointment setting for assessments and parent meetings
Maintain strong communication to encourage retention and referrals
2. Printing & Resource Preparation (Across Both Centres)
Responsible for printing all lesson packs for both centres
Ensure all materials are organised by student, year group, and subject
Prepare packs ahead of sessions and keep stock levels monitored
Maintain a weekly checklist of printing and resource readiness
3. Admin & Operational Support
Maintain registers, lead trackers and documentation
Support with centre preparation, organisation and materials
Assist with data entry, scheduling and responding to parent queries
Ensure smooth weekly operations and timely completion of tasks
4. Marketing & Social Media Support
Assist with creating and posting content across Instagram & TikTok
Take photos/videos on-site during your weekly 4-hour shift
Help support marketing campaigns to grow brand awareness
Share ideas to improve engagement and visibility
What We’re Looking For
Strong sales and phone experience (essential)
Confident communicator who enjoys speaking with parents
Highly organised and able to manage multiple tasks efficiently
Strong attention to detail—especially when handling printing and packs
Social-media savvy and comfortable supporting content creation
Reliable, punctual and committed to weekly responsibilities
Able to work independently and manage time effectively
Own transport required for on-site work
Comfortable working around children and families
How to Apply
Please send your CV and a short message explaining why you’re the right fit to:
* 📩 info@brainology.com