We are seeking a highly dynamic and adaptable Project Coordinator to be a key role in a fast-paced construction environment.
The successful candidate will be a proactive self-starter with exceptional organisational skills, capable of smoothly pivoting between purchasing, project coordination, compliance administration duties and general office management to ensure the uninterrupted flow of business operations.
Key Responsibilities
* Working alongside Project Managers and Site supervisors on Projects
* Setting up new Projects on the project management system.
* Gain understanding of each project with regards to site restrictions, type of work to take place, length of project
* Sending out New Supplier forms and filing incoming information correctly
* Manage the purchasing process, including sourcing materials and labour
* Emailing suppliers for quotes and purchasing in a cost effective manner
* Maintain control of Labour log using Whatsapp groups
* Booking hotels or other accommodation for site supervisors on a weekly basis
* Sending out Purchase Orders
* Ensuring accurate and compliant documentation is received from site and filed within relevant project file
* Working alongside Accounts Manager to provide any missing information and solving discrepancies
* Providing up to date costs information at the weekly Project Meeting
* Maintain organised and up-to-date filing systems, both digital and physical, where required.
* Gain understanding of requirements of ISO9001
* All general admin
* Actively assist colleagues with tasks outside of core administrative duties, demonstrating a commitment to the overall success of the business
The right candidate must:
* Have proven experience in purchasing ideally sourcing materials and labour cost effectively
* Strong excel skills with the ability to learn new systems
* Demonstrable ability to thrive and maintain focus in a fast-paced, dynamic environment and to move quickly between different tasks and priorities.
* Ability to prioritise tasks
* Excellent communication skills, both written and verbal, for resolving queries and managing administrative tasks.
* High degree of accuracy and attention to detail in all work.
* Strong organisational skills.
* Construction experience would be advantageous
Hours: Monday to Friday 8.30am to 4.30pm
Pay: £27,000.00-£29,000.00 per year depending on experience