Office Services Operator
Salary: £28,860 per annum, plus company benefits
Location: London, EC2N 4AG
Contract: Permanent, Full time
Shifts: 37.5 hours per week, Monday – Friday, 7.5 hour shifts between the hours of 8am until 5pm, with occasional weekend cover required.
Work model: Fully onsite
Williams Lea seeks an Office Services Operator to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
The role of Office Services Operator is to provide a professional print and mail room service to all clients and contractors. With excellent customer services skills, the office services operator will assist the client to meet deadlines, producing a high standard of work, putting the customer/client first and foremost while helping to run an efficient service.
Key responsibilities
Responsibilities include but are not limited to:
1. Reprographics: Scan, print and copy documents for the client making sure work is quality checked and sent back correctly.
2. Post Duties: Deal with incoming post. Sort and scan everything and e-mail to the relevant departments.
3. Deal with outgoing post by Franking/Royal Mail click and crop.
4. Book couriers and deal with incoming couriers quickly and efficiently.
5. Build relationship with clients and manage their perceptions and expectations.
6. Support colleagues and work as a team in order to achieve the best results for clients.
7. Comply with departmental procedures.
8. Assist with stationery. Check and stock cupboards, record items that need ordering.
9. Records Management
Personal attributes
10. A willing and enthusiastic attitude.
11. Good PC skills with knowledge of Microsoft Word and Excel.
12. Previous Post room and Reprographics experience would be preferable but not essential.
13. Good customer service skills.
14. Able to think outside the box and make decisions if required in the absence of the Team Leader or Senior Operator.
15. Able to handle difficult situations well and to act appropriately
16. Display an adaptable and flexible approach.
17. Team player – not only within their team but personable and will help out wherever required to get the job done.
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
18. 25 days holiday, plus bank holidays (pro-rata for part time and fixed term roles)
19. Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
20. Life Assurance
21. Private Medical Insurance
22. Dental Insurance
23. Health Assessments
24. Cycle-to-work scheme
25. Discounted gym memberships
26. Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at (we do not accept applications to this email address).
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