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About Sygna
Sygna is a fully independent, international leader in commissioning and technical project management. We specialise in delivering high-performance building solutions for data centres, commercial offices, pharmaceutical laboratories, historic buildings and gigafactories. As part of a forward-looking, constantly evolving company, we work on projects ranging from cutting-edge AI technology to Grade 1 star listed buildings, ensuring that complex and high-functioning spaces are delivered to the highest standards.
Job Description
The Bid Coordinator will provide essential administrative, organisational, and coordination support throughout the end-to-end bid process across the EMEA region. Working closely with the Bid Manager and wider commercial team, this role ensures bid activities are delivered on time, compliant with requirements, and aligned with company brand and quality standards. The role includes a strong focus on continuous improvement, proactively identifying, proposing, and trialling new ways of working to enhance efficiency, quality, and results. The Bid Coordinator will collaborate closely with Sygna’s Digital Innovation team to explore and implement improvements that benefit both the function and the wider organisation. This is a hybrid role, requiring a minimum of three days per week in the EMEA HQ, with travel to client offices and project sites in the UK and internationally as required. The position offers career growth potential, with the opportunity to develop bid management skills and progress into more senior roles within the commercial team.
* Support the Bid Manager in coordinating the bid lifecycle from RFP receipt to submission.
* Assist in managing bid schedules, timelines, and document control.
* Prepare, format, and proofread proposal documents to ensure quality and consistency.
* Upload, download, and manage RFP documents and version control via SharePoint.
* Track bid progress and maintain accurate records in the bid tracker.
* Assist with client onboarding and pre-qualification processes.
* Collate health & safety, finance, HR, IT, and legal documentation for PQQ submissions.
* Maintain and update the centralised PQQ library for future use.
* Keep case study and CV libraries up to date in coordination with marketing.
* Format bid materials to align with brand guidelines and ISO 9001 standards.
* Assist in preparing visuals, charts, and supporting content for proposals and presentations.
* Support the organisation of client presentations and post-tender interviews.
* Assist in gathering client feedback and lessons learned for future improvements.
* Archive bid documentation in line with contractual and legal obligations.
* Proactively identify and propose process improvements to enhance efficiency, quality, and win rates.
* Trial and evaluate new methods, tools, and approaches to bid delivery.
* Collaborate with the Digital Innovation team to explore and implement innovative solutions and digital enhancements for the bid process.
* Previous experience in bid coordination, administration, or document control is advantageous.
* Strong organisational skills with the ability to manage multiple tasks and deadlines.
* Excellent written and verbal communication skills with attention to detail.
* Proficiency in Microsoft Office Suite and familiarity with SharePoint or similar systems.
* An interest in developing commercial and bid management skills.
* Ability to work collaboratively across departments and build strong working relationships.
Benefits
* Competitive Salary
* Support with obtaining professional registrations, with all associated costs fully paid by Sygna
* Pension contributions
* Private healthcare
* Regular employee socials
* Business travel insurance
* 25 days annual leave each calendar year (pro‑rated from start date) plus bank holidays. After 5 years of service this will increase to 30 days.
* Training and development opportunities
* Exclusive discounts on a wide range of products and services, including gift cards from brands like Argos, B&Q, Costa, M&S, and Sainsbury’s.
* Referral Scheme
* Cycle to Work Scheme
* Interest Free Travel Loan
We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.
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