Closes in 19 days (Wednesday 30 July 2025 at 11:59pm)
As an Apprentice Administration Assistant, you’ll support key admin tasks, including managing project documents, maintaining records, and assisting internal teams. You'll also help with reception and facilities. This role offers a chance to grow in a dynamic office while earning a Business Administration qualification.
Wage
£15,704 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
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Hours Monday to Friday, 8am to 5pm with a 60-minute unpaid lunch.
40 hours a week
Monday 8 September 2025
Duration
1 year 9 months
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Duties will include, but will not be limited to:
* Assist with checking and processing incoming site paperwork.
* Learn how to scan and save records to project files using SharePoint.
* Help compile work summaries and logs from site data.
* Support the team with sending approved records and data to clients.
* Develop skills in creating documents using Word, Excel, Outlook, and PDFs.
* Support with creating and tracking purchase orders using NAV (training provided).
* Provide help to central administration, purchasing and operational teams when needed.
* Assist with fleet and facilities admin tasks at Newark Head Office.
* Take part in a rota for reception cover (training and mentoring provided).
* Attend internal meetings and assist with taking and distributing minutes.
* Help with Occupational Health bookings, record-keeping and training uploads (MyCompliance system).
* Assist the purchasing department, supporting weekly admin tasks (training provided).
Where you'll work
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* The Apprentice will work towards their Apprenticeship Standard in Level 3 Apprenticeship Standard in Business Administrator.
* The successful candidate will be assigned a dedicated assessor who will provide support and guidance throughout the course.
* This is a Day Release programme, which means you will attend Lincoln College, Level 3 Apprenticeship Standard in Business Administrator, term time only. This will fall within your contracted working hours.
More training information
Requirements
GCSE in:
Requirements
Essential qualifications
GCSE in:
English and Maths (grade A*/9 – C/4)
Let the company know about other relevant qualifications and industry experience you have. They canadjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Organisation skills
* Problem solving skills
* Administrative skills
* Number skills
* Team working
About this company
A leading UK ground engineering specialist, focusing on multi-discipline excellence and value engineering. With our headquarters in Newark, Nottinghamshire, we design and deliver some of the UK’s largest ground engineering projects.
Discretionary annual bonus scheme; Medical Cash Plan; Competitive service-related holidays; Discounts.
After this apprenticeship
Completing the apprenticeship successfully could lead to a Centralised Project Support Administrator position.
The contact for this apprenticeship is:
LINCOLN COLLEGE
The reference code for this apprenticeship isVAC1000328825.
Apply now
Closes in 19 days (Wednesday 30 July 2025 at 11:59pm)
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