Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers. The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients. Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together. Barts Health supports the Pregnancy Loss Pledge and commits to supporting their staff through the distress of miscarriage. We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager. Job overview The Cellular Pathology department is looking to recruit a Senior Medical Secretary to carry out data entry and general secretarial work under the direction of the Office Manager. The successful candidate will be joining our office team supporting scientists and doctors in a modern laboratory. Our facilities are close to underground and DLR services. The laboratory is UKAS and HCPC accredited. Our commitment to supporting continuing professional development is evidenced by an excellent training record. For an informal discussion please contact Ruhena Choudhury-Office manager on 0203 2460172 Main duties of the job The main purpose of this role is to participate in ensuring the comprehensive delivery of administrative services within Cellular Pathology. This involves being an active and supportive member of the departments administrative and clerical team, ensuring a smooth and effective service. In summary, the post holder will ensure: • Efficient Multidisciplinary Team meeting preparation • Accurate and timely transcriptions of reports • Support the coordination of workflows and deputise in the absence of the office manager • Support the maintenance and development of SOPs for the department • Support the training and development of new staff members • Provide general office support to staff within the service • Ensure all databases are updated for audits and learning • Deal with telephone and email queries Working for our organisation Between 2021 and 2024 the Partnership undertook a complex transformation programme to establish a single network of laboratories, underpinned by a single Laboratory Information Management System (LIMS) and single Quality Management System (QMS). The Partnership has a main hub laboratory at the Royal London Hospital and Essential Service Laboratories (ESL) as a minimum at the six other hospital sites served by the Partnership. The Partnership has three operational divisions: Blood Sciences including Haematology, Blood Transfusion and Biochemistry Microbiology and Virology Cellular Pathology and Cancer Diagnostics The 2024/25 total operating costs across the Partnership were c. £121m per annum with a workforce establishment of circa. 860 WTE. We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment. We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within the Pathology Partnership and Barts Health at this band Detailed job description and main responsibilities The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. Person specification Qualifications Essential criteria GCSE Passes in English and Maths at C grade or equivalent Typing Qualification. Medical terminology or equivalent experience Desirable criteria GCSE standard attained in other science subjects or equivalent. AMSPAR Qualification. Leadership Qualification i.e. ILM3. Experience Essential criteria Previous experience of working in an NHS environment. Worked in an office environment typing medical content. Dealing with telephone enquiries. Desirable criteria Previous computing experience or VDU work. Good working knowledge of cellular pathology processes. Knowledge Essential criteria Excellent written and verbal communication skills. Knowledge of medical terminology, anatomy and histopathology terminology. Ability to use Microsoft Word, PowerPoint, Excel spreadsheets and Access databases, including the extraction of data by queries and the preparation of reports. Desirable criteria Previous pathology-based administrative work experience. Skills Essential criteria Typing speed of over 55 WPM Good IT skills including Microsoft Word and Office Good interpersonal skills. Ability to follow written and verbal instructions. Ability to communicate with staff at different levels of the organisation. Ability to prioritise workload, innovate & work as part of a large team to meet. Desirable criteria Experience with databases Touch typing skills. Other Essential criteria Able to undertake housekeeping duties. Able to perform required duties with any appropriate aids or adaptations. Ability to work on own initiative and take routine decisions. Desirable criteria Ability to share knowledge and engage others in project.t Flexible approach to service needs. Visa Sponsorship Information This role is subject to UK immigration requirements. Where sponsorship is required, applicants must meet the eligibility criteria for a Skilled Worker visa in accordance with current UK Visas and Immigration rules, including any salary, qualification, and role-specific requirements applicable at the time of appointment. Candidates who require sponsorship will only be considered where the post is eligible and where all sponsorship criteria can be met. Evidence of the right to work in the UK will be required before appointment. Please note that for roles employed under Agenda for Change Terms and Conditions, the High-Cost Area Supplement (HCAS) is not included when calculating the basic salary for the purposes of sponsorship. We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect. We aim to create an equitable working environment where every individual can fulfil their potential. As an Equal Opportunities Employer we actively support applications from individuals' who apply under the Guaranteed Interview Scheme and will process your application as appropriate. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful. After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. By applying for this post you are agreeing to Barts Heath NHS Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Barts Health is committed to safeguarding the welfare of children and to child protection. The Trust aims to ensure as far as is possible that anyone, paid or unpaid, who seeks to work in our organisation and who gains access to children, is safe to do so. As such, you may be required to undertake a Disclosure and Barring Check as part of the recruitment process if appointed to a post with direct access to children or vulnerable adults. Barts Health promotes active travel as part of its goal to reach Net Zero. Each site is accessible by public transport and the Trust has a cycle to work scheme and some sites have Brompton Hire Pods. Employer certification / accreditation badges