Overview
Facilities Assistant role at WebBeds.
We are WebBeds, the fastest growing accommodation supplier to the travel industry. We are a global company offering ground services (hotels, transfers, tours, activities) to travel professionals. Our products help our partners and customers to create amazing travel experiences.
WebBeds is a subsidiary of Web Travel Group (ASX: WEB) – an ASX 200 listed company operating a global digital travel business.
What makes us stand out?
* We are a wholesale global travel organization
* We have 1500+ people speaking 50+ languages in 120+ cities across 50+ countries
* We partner with over 430,000 properties in more than 15,000 destinations
* We work with more than 44,000 travel companies in 139 source markets
* We have an amazing Technology team focused on delivering valuable outcomes using innovative tech and creative thinking
In This Role You Will
To facilitate the efficient and professional operation of office facilities by maintaining all infrastructure to a high standard, managing functions accurately, adhering to budgets, company policies and all applicable governmental and regulatory requirements.
Key Responsibilities
* Maintain office space to a high standard, ensuring cleanliness, safety, and compliance with Health & Safety and Fire Safety regulations.
* Greet visitors professionally, manage deliveries, couriers, post, and provide refreshments/catering for meetings.
* Oversee office supplies, consumables, and equipment, ensuring cost-effective purchasing and adequate stock levels.
* Manage vendor, landlord, and service provider relationships, including contracts, negotiations, invoices, and payments.
* Schedule and oversee routine maintenance, cleaning services, repairs, and insurance renewals.
* Ensure facilities-related financial management, including budgeting, expense submissions, and invoice approvals.
* Support IT and infrastructure needs for office moves, new employees, and workspace setup.
* Coordinate staff medical checks, travel arrangements, and expense processes.
* Implement and update facilities policies and procedures to improve efficiency, and collaborate with management on maintaining a productive work environment.
The skills we would love to see in your suitcase!
* Strong organisational, planning and multitasking skills; able to prioritise and meet deadlines under pressure
* Professional, practical and hands-on approach with excellent attention to detail
* Proactive, results-driven and adaptable with a positive “can-do” attitude
* Confident communicator able to engage effectively at all levels
* Flexible, adaptable, resilient and able to work in a changing environment
* Skilled in anticipating and solving problems with strong analytical and decision-making abilities
* Proficient in Microsoft Office
* Experienced in handling confidential information with integrity
* Knowledgeable in workplace Health & Safety practices
* Fluent in spoken and written English, experience as a Facilities Assistant in an office environment, proficient in MS Office, Certified First Aid and Fire Warden (preferred)
Why choose us as your next destination?
We are proud of our dedicated team of friendly, energetic, and passionate professionals. Our people are key to the success of our business and everyone at WebBeds has their own unique role to play as we continue to drive the company forward.
* International, highly skilled group of experts from around the globe
* Dynamic environment with the chance to grow, influence and impact change
* Disruptive, fast-growing market leader within travel with endless possibilities
* Culture built on collaboration, empowerment, and innovation
Find out more about the WebBeds business at www.webbeds.com
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