JOB SUMMARY
Manager of the hotel’s day-to-day Accounting
function, assisting the Cluster Director of Finance in providing financial
leadership to the business and clear structure and direction to the Finance
team. Primary responsibilities include
preparation and analysis of the financial reports and reconciliations, internal
and external reporting, budgeting/forecasting, audit and control, asset and
liability reconciliation, working capital and cash control.
CANDIDATE PROFILE
Education and Experience
·
Full
/part-qualified accounting qualification or Bachelor's degree (B. A.) from
four-year College or University; or three years related experience and/or
training; or equivalent combination of education and experience.
SKILLS AND KNOWLEDGE
· Hotel Operational Finance
knowledge –
previous Asst DOF or smaller hotel Director of Finance
· Numeracy - using mathematics to solve problems,
calculations, presentations etc.
· Computer Skills – Strong computer skills, particularly
Excel and preferably Opera, PeopleSoft, Micros
· Reading Comprehension - Understanding written sentences and
paragraphs in work related documents.
· Writing - Communicating effectively in writing
as appropriate for the needs of the audience.
· Economics and Accounting - Knowledge of economic and accounting
principles and practices, P&L statements, operating budgets, forecasting
and scheduling, and the reporting of financial data.
· Management of Financial Resources - Determining how money will be spent
to get the work done, and accounting for these expenditures.
· Analytical/Critical Thinking - The ability to gather and organize
information using a logical and systematic process; recognize patterns and
relationships in complex data; examine data to identify implications, problems
and draw appropriate conclusions; generate alternative solutions to problems;
evaluate strengths, weaknesses and consequences of alternative solutions and
approaches to solving problems.
· Administration and Management - Knowledge of business and management
principles involved in strategic planning, resource allocation, human resources
modeling, leadership technique, production methods, and coordination of people
and resources
· Purchasing and Materials
Management
- Knowledge of practices and procedures needed to maintain material, equipment
and supplies; including vendor identification and contract negotiation, supply
requisition and purchasing, and inventory control (e.g., accounting and
budgeting).
MANAGEMENT COMPETENCIES
·
Adaptability
- Ability to effectively adjust to major changes in work tasks or the work
environment.
·
Aligning
Performance for Success - Skilled at focusing and guiding
others in accomplishing work objectives.
·
Building
a Successful Team - Skilled at building a cohesive team
and facilitating goal accomplishment.
·
Building
Trust - Ability to interact with others in an honest,
fair and respectful way; giving others confidence in one's intentions and those
of the organization.
·
Communication
- Skilled at clearly conveying information and ideas through a variety of
media; engaging the audience and helping them understand and retain the
message.
·
Customer
Focus - Ability to develop and sustain productive
customer relationships; actively seeking information to understand and address
customers' needs.
·
High
Work Standards - Sets high standards of performance
for self and others; assumes responsibility and accountability for successfully
completing assignments or tasks.
·
Planning
and Organizing - Skilled at establishing courses of
action for self and others to ensure work is completed efficiently.
·
Problem
Solving/Decision Making - Ability to identify and
understand issues, problems, and opportunities; using effective approaches for
choosing a course of action or developing solutions.
·
Strategic
Decision Making - Ability to gather and organize
information relevant to a long-range goal or vision, develop alternative
strategies, and execute a course of action to carry out strategy.
BUSINESS RESULTS
Balanced
Scorecard Results: Supports strategies and conducts activities to drive
financial results, guest satisfaction, human capital index and market share.
·
Financial and Accounting Management: Effectively manages the day to day
operation of Accounting to execute finance and accounting responsibilities for
the property. Developing
the annual business plan, budgets, forecasts, financial reports, tax
compliance, and profit and loss statements.
Works through own team and influencing department managers to ensure
appropriate controls are in place to manage business risks.
·
Human Resources: Assists in the hiring of accounting
associates, and development and retention of a diverse high caliber workforce
to provide strong functional expertise to the property and the discipline. Sustains a work environment that focuses on
fair and equitable treatment and associate satisfaction to enable business
success.
JOB FAMILY CORE WORK ACTIVITIES
·
Ensuring
Report Delivery Deadlines - Submitting reports in a timely
manner, ensuring delivery deadlines.
·
Ensuring
P&L Accuracy - Ensuring profits and losses are
documented accurately, in line with Marriott Processes and procedures.
·
Communicating
with Supervisors, Peers, or Subordinates -
Providing information to supervisors, co-workers, and subordinates by
telephone, in written form, e-mail, or in person.
·
Demonstrating
Leadership - Utilizing interpersonal and
communication skills to lead, influence, and encourage others; advocates sound
financial/business decision making; demonstrates honesty/integrity; leads by
example.
·
Achieving/Exceeding
Goals - Achieving and exceeding goals including
performance goals, budget goals, team goals, etc.
·
Demonstrating
Knowledge - Demonstrating knowledge of
job-relevant issues, products, systems, and processes.
·
Organizing,
Planning, and Prioritizing Work - Developing specific goals and
plans to prioritize, organize, and accomplish your work and the work of the
finance team.
·
Generating
and Delivering Accurate and Timely Results -
Generating and providing accurate and timely results in the form of reports,
presentations, etc.
·
Making
Decisions and Solving Problems - Analyzing information and
evaluating results to choose the best solution and solve problems. The ability
to make decisions essential.
·
Communicating
Information Timely - Informing and/or updating the
executives, the peers and the subordinates on relevant information in a timely
manner.
·
Ensuring
that All Taxes are Current, Collected and/or Accrued
- Monitoring all taxes that apply, ensuring that taxes are current, collected
and/or accrued.
·
Processing
Information - Compiling, coding, categorizing,
calculating, tabulating, auditing, or verifying information or data.
·
Evaluating
Information to Determine Compliance with Standards - Using
relevant information and individual judgment to determine whether events or
processes comply with laws, regulations, or standards.
·
Updating
and Using Relevant Knowledge - Keeping up-to-date technically
and applying new knowledge to your job.
JOB SPECIFIC TASKS
·
Communicates financial concepts in a
clear and persuasive manner that is easy to understand and drives desired
behaviors.
·
Advises the Cluster Executive committee
on existing and evolving operating/financial issues.
·
Provides on going analytical support
(e.g. monitoring the operating department’s actual and projected sales and
profit and coaches management team to ensure financial goals are met and
opportunities are identified and addressed).
·
Produces accurate forecasts that enable
operations to react to changes in the business.
·
Provides assistance to the Cluster DOF
in developing the annual business plan, budgets and monthly forecasts.
·
Provides analytical support during
budget reviews to identify cost saving and productivity opportunities.
·
Provide direction and assistance to
other organizational units regarding accounting and budgeting policies and
procedures, and efficient control and utilization.
·
Orients hotel manager to the accounting
function and coaches to effectively manage their department’s financial
performance.
·
Produces accurate and timely financial
reports to support effective decision making.
·
Provides meaning or context to the
financial results.
·
Ensures that the P&L is accurate
(i.e., costs are properly matched to revenue, costs are recorded in the proper
accounts) and statements are delivered to appropriate individuals in a timely
manner.
·
Reconciles balance sheet and ensures
account balances are current and supported by appropriate documentation in
accordance with SOPs.
·
Facilitates critique meetings to review
results with management team.
·
Celebrates successes and publicly
recognizes the contributions of team members.
·
Leverages strong functional leadership
and communication skills to influence the management team and to lead own team.
·
Establishes and maintains open,
collaborative relationships with associates and ensures associates do the same
within the team.
·
Creates a working environment that
enables the retention of top talent and where individuals perform at their
best.
·
Ensures team members are cross-trained
to support successful daily operations.
·
Conducts annual performance appraisals
with direct reports according to Standard Operating Procedures.
·
Encourages open dialogue between team
members.
·
Assigns team members and other
department managers clear accountability to accomplish goals.
·
Uses all available on the job training
tools for associates.
·
Oversees internal, external and
regulatory audit processes and ensures compliance with Standard Operating
Procedures (SOPs), ensuring hotel policies are administered fairly and
consistently.
·
Maintains a strong accounting &
operational control environment to safeguard assets improve operations and
profitability and manage business risks.
·
Ensures disciplinary procedures and
documentation are completed according to Standard and Local Operating
Procedures (SOPs and LSOPs) and support the Peer Review Process.
·
Generates and reviews financial reports
that are linked to the plan’s financial goals.
·
Ensures tax rates used for sales/use tax
are current and proper amounts are collected and/or accrued.