Senior Procurement Administrator and Project Coordinator
We’re looking for an experienced Procurement Professional or a Senior Administrator / Project Manager / Coordinator or someone with a similar skill set with transferrable skills to support a major site relocation programme, managing procurement, supplier coordination and project administration across multiple operational sites.
If you’ve also worked in the following roles, we’d also like to hear from you: Procurement Officer, Project Administrator, Supply Chain Coordinator, Operations Administrator, Project Manager, PMO Officer, Project Management Office Coordinator, Purchasing Coordinator, Supply Chain Administrator, Sourcing Specialist, Project Support Officer
SALARY: £40,000 - £50,000 pro rata (depending on experience)
LOCATION: Hybrid Working. Minimum 2 Days per Week from the Office. Candidates must be able to commute to the office in Hounslow, West London and then Langley, Berkshire. You also have the option to work more days in the office if you prefer.
JOB TYPE: Full-Time, Fixed Term Contract until 31st January 2027
WORKING HOURS: 37.5 Hours per Week, Monday to Friday
Job Overview
We have a fantastic new job opportunity for a Senior Procurement Administrator and Project Coordinator to support a major operational relocation and site development programme.
As a Senior Procurement Administrator and Project Coordinator you will manage procurement administration, supplier onboarding, contract documentation and spend tracking, ensuring full compliance with procurement controls and governance processes.
Working closely with internal stakeholders, contractors and Group Procurement, the Senior Procurement Administrator and Project Coordinator will coordinate supplier activity across Heathrow and Langley, attend development site visits and maintain clear audit trails throughout the project lifecycle.
Duties
* Procurement Administration: Administer purchasing activity in line with procurement policies, controls and governance procedures
* Supplier Onboarding: Support sourcing, onboarding and coordination of suppliers linked to the relocation programme
* Documentation Management: Maintain accurate records of quotes, approvals, contracts, variations and compliance documentation
* Spend Tracking: Monitor expenditure, commitments and approvals ensuring full audit trails and transparency
* Stakeholder Liaison: Act as a central point of contact between internal teams, contractors, suppliers and Group Procurement
* Site Coordination: Attend development site visits to review works progress and supplier activity
* Compliance Monitoring: Ensure contractors meet access, documentation and regulatory requirements
* Project Reporting: Maintain trackers, reporting tools and procurement systems to support project updates and governance forums
* Risk Escalation: Identify and escalation risks, delays or non-compliance in a timely and professional manner
* Administrative Support: Provide accurate financial information as required and manage workload to meet deadlines
Candidate Requirements
* Proven experience in a senior administrative, procurement or project support role
* Strong understanding of procurement processes, purchasing controls and contract documentation
* Experience using procurement systems, project tracking tools or database management systems
* Highly organised with excellent attention to detail and record keeping skills
* Confident working independently and managing multiple workstreams
* Strong communication skills with professional stakeholder and supplier management experience
* Competent in Microsoft Office, particularly Excel spreadsheets and reporting
* Comfortable working across multiple operational sites and attending development locations
* Reliable and trustworthy when handling sensitive commercial information
* Pragmatic, solutions-focused approach with strong time management skills
How to Apply
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
Job Ref: AWDO-C14410
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