Overview
The purpose of this role is to provide high quality administrative support for the school leaders and teaching staff. The role will include daily recording and monitoring of student attendance, contacting families where a child is absent from school and managing the system of reporting attendance information to families and other agencies. Providing pupil data as required. Administrative support to the SENCO.
Duties and Responsibilities
* To be responsible for providing administrative support as part of the admin team.
* To record and check the daily attendance of students, recording all absences correctly.
* Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed.
* Monitor and issue letters regarding non-attendance as per the Academies Attendance Policy/Procedures.
* Ensure all referrals to the Educational Inclusion Team for non-attendance are actioned as per the Schools Attendance Policy/Procedures and in liaison with the attendance lead.
* To prepare analysis of attendance data and evaluative reports for the Leadership Team and Trustees.
* Answering telephone calls and dealing with visitors as required. Ensure that the reception area is presented to visitors in a positive manner.
* Provide general wellbeing support to pupils as required, contacting parents/carers as necessary when requested by a member of the senior leadership team.
* To provide secretarial and administrative support to the Leadership Team/SENCO. These duties to include letters and associated documents; arranging meeting dates and all administrative tasks associated with pre-admissions, attendance and other meetings.
Qualifications/Experience
GCSE or equivalent in Maths and English, Managing staff, use of Microsoft Office including Word and Excel and database knowledge. Excellent verbal and written communication and interpersonal skills.
What the school offers its staff
We are a high-performing, SEMH special school which was judged as Outstanding in every area by Ofsted in June 2023. We are not remotely complacent about this and are committed to ensuring that the quality of provision we offer to our students is consistently excellent. We believe that such sustained success is a team effort and every member of staff contributes to that level of excellence. We are a relatively small school, but we still have a distinctly ‘family’ atmosphere. Visitors to the School often comment on the friendly and supportive ethos.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
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