Overview
Job Category: Administration & Support
Job Description: Remarkable people, trusted by clients to design and advance the world. Wood is recruiting for a Project Administrator to join its Operations team to provide administrative project support to the day to day operations. This role is full time based in the client's Teesside Wilton site.
Responsibilities
* Assist the project team with day-to-day support of the project or site
* Organise and expedite flow of work through project or site and initiate follow up action
* Maintain knowledge of project status, scheduling requirements, and departmental operations/procedures
* Assist with setup, development and coordination of site-specific PMP and PIFs
* Set up and maintain hard copy and electronic site file directories
* Issue and approve access to shared project drives and websites
* Ensure the correct functioning of facilities, office and/or business support services
* Perform clerical, administrative and general office duties including transcription, typing, and recording
* Ensure reports and documents follow company and project standards and quality
* Manage project specific forms and instructions
* Coordinate, schedule and prepare information for meetings and appointments
* Assist field operations with completion of daily time sheets
* Assist with onboarding/orientation of personnel
* Assist with internal and external project audits
* Arrange travel, accommodations and car rentals
* Prepare letters and memoranda for manager's review
* Gather data and material information to be billed
* Scan, email, answer phones, and make copies
* Gathers data and material information to be billed
Qualifications
* High school education or equivalent experience is preferred
* Knowledge, skills and experience:
* Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
* Ability to correspond and interact with others in a courteous and professional manner
* Good organisational skills
* Self-motivated to learn
* Must have a valid Driver's license
Personal attributes
* Exceptional organisational skills
* Effective organisation & planning skills
* Ability to handle multiple tasks and changing priorities in a fast-paced environment
* Understanding and empathy in communication
* Use effective verbal and written communication skills
* Clear and convincing to a wide range of audiences, expressive of ideas
* Uses initiative and a proactive approach to problem solving
* Commitment to continuous improvement
* Demonstrates commitment to Wood Values, Visions and Behaviours
Desirable
* Project/Admin experience in the Engineering and Construction industry desirable
* Oracle experience a plus
* Bilingual a plus
About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Benefits
* Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
* Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance
* Commitment to continued professional development; development plans tailored to your needs and interests
* Global connections; join experts around the world who are at the leading edge of our industry
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