Overview
£23.59 Per hour
9 Month contract with potential extension to 12 months
Based onsite in Maidenehead Mon-Fri
Responsibilities
The Executive Assistant will work 50% as Executive Assistant to the EMEA business director, and 50% as Order Management Assistant for the sales team in UK. This position requires strong judgment, professionalism, prioritization and confidentiality in dealing with high profile situations that require tact and diplomacy. The role is suited to a highly-organized professional able to multi-task and follow-up on a wide range of issues.
* Organize, direct, and follow up on all administrative details as assigned, ensuring all work is done accurately and on a timely basis. Details include calendar management, expense reimbursement using Concur, and travel arrangements.
* Administer legal paperwork for business entities, notarize documents and coordinate international postage.
* Assist in planning of events such as company and department outings, lunch meetings, holiday parties, social committee activities, and offsite meetings.
* Arrange conference rooms, hotels, catering, dinners, car service, etc. for group meetings.
* Follow up on ad hoc actions and projects assigned by the business director.
* Order management
* Liaise with customers regarding deliveries
* Liaise with the sales team re backlog, orders etc
* Stock checks
* Raise purchase orders to suppliers
Qualifications
* Minimum 5 years of experience as an Executive Assistant.
* Degree or certification in office administration or a related field is a plus.
* Event project management experience is a plus.
* Excellent knowledge of Microsoft (Outlook, Word, Excel, PowerPoint).
* Oracle or similar ERP system experience is a plus.
* Strong interpersonal skills with a high comfort level in dealing with senior management and individuals at all levels and international backgrounds.
* Team player who collaborates well across departments to ensure desired outcomes are achieved.
* Prioritization and time management in a fast paced, high-volume workload, multi-tasking environment while maintaining a high degree of accuracy.
* Excellent verbal communication, writing and editing skills.
* Full-time working from Maidenhead, UK.
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