Job Title: Facilities Administrator (Temp to Perm)
Location: Greenford
Pay Rate: £16.44 per hour
Hours: 40 hours per week (Monday to Friday)
Start Date: 13th May 2026
Reporting to: Facilities Manager
Overview
We are currently recruiting for a highly organised and proactive Facilities Administrator to join a busy Facilities team based in Perivale (Greenford). This is a temp‑to‑perm opportunity, offering long‑term career potential within a well‑established organisation.
The successful candidate will support the Facilities Manager in ensuring the smooth day‑to‑day running of the department, managing administrative processes, contractor coordination, and facilities systems.
Key Responsibilities
* Manage and respond to facilities requests across multiple business units
* Raise and process purchase orders and manage purchasing of facilities requirements
* Process and approve invoices using the Oracle system
* Act as a key point of contact for contractors and suppliers, ensuring compliance with Health & Safety requirements
* Coordinate planned preventative maintenance schedules via the TABS system
* Monitor and communicate failures of critical equipment
* Maintain accurate and up‑to‑date records within the facilities management system
* Collate and report on monthly KPI data
* Write, review, and audit Facilities quality procedures
* Support budget preparation and assist with day‑to‑day budget management and spend tracking
* Provide general administrative support and cover across the Facilities team
* Assist with planning and coordination of internal tradesperson tasks
* Maintain plant and premises asset registers
Skills & Experience Required
* Previous experience in a facilities, property, or administrative role
* Strong organisational skills with the ability to prioritise workload effectively
* Excellent attention to detail and accuracy
* Confident communicator with the ability to engage at all levels
* Proactive, methodical, and able to work under pressure
* Strong customer service focus with a solutions‑driven approach
* Ability to manage confidential information with discretion
* Competent in Microsoft Word and Excel
Desirable Experience
* Experience using Oracle systems
* Knowledge of property/facilities legislation
* Experience with budget management and financial tracking
* Ability to analyse and interpret data
Personal Attributes
* Highly organised and self‑motivated
* Able to work independently and within a team
* Strong problem‑solving skills and use of initiative
* Professional and credible when building relationships with stakeholders
* Able to manage multiple priorities in a fast‑paced environment
What's on Offer
* Competitive hourly rate of £16.44
* Temp‑to‑perm opportunity with long‑term prospects
* Immediate start available (13th May 2026)
* Supportive and collaborative team environment
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