Executive Business Partner / Office Manager
We're looking for a dynamic and highly organized individual to join our team as an Office Experience & Culture Coordinator. This multifaceted role blends executive assistance, office management, cultural stewardship, and event coordination, making it the perfect opportunity for someone who thrives in a fast-paced, people-centric environment. You'll be the heart of our Melbourne office (ANZ offices) ensuring smooth leadership operations, fostering a positive and engaging culture, and providing top-notch support to our team. You will report to the HR Executive Business Partner and primarily support the VP APAC.
What You'll Do :
* Executive Assistance :
* Provide administrative support to designated executives, including calendar management, travel arrangements, and expense reporting.
* Prepare and organize meeting materials, presentations, and reports.
* Handle confidential information with discretion and professionalism.
* Champion DoorDash's company culture and values, fostering a positive and inclusive work environment.
* Organize and facilitate team-building activities, social events, and employee recognition programs.
* Act as a liaison between employees and management, addressing concerns and promoting open communication.
* Be a positive and proactive presence in the office, building relationships and fostering a sense of community.
* Event Coordination :
* Plan and execute a variety of internal and external events, including team meetings, workshops, and social gatherings.
* Manage event logistics, including venue selection, catering, and attendee registration.
* Coordinate with vendors and suppliers to ensure seamless event execution.
* Manage event budgets and track expenses.
* Office Management :
* In partnership with our real estate and office partners, be the conduit to day-to-day operations of the ANZ offices, ensuring a clean, organized, and efficient workspace.
* Manage office supplies, equipment, and vendor relationships to maintain a productive office environment.
What You'll Bring :
* Proven experience in a similar role, ideally encompassing executive assistance, office management, and event coordination.
* Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
* Strong communication and interpersonal skills, with a positive and approachable demeanor.
* A proactive and resourceful attitude, with a passion for creating a great office environment.
* Proficiency in Google Suite tools and other relevant software applications.
* A genuine enthusiasm for DoorDash's mission and values.
What We're Looking For...
* 5+ years of experience in an administrative support role
* Expertise with G-suite tools, including Google Calendar, Gmail, and Slides
* Proficiency in event planning, project planning, and budgeting
* Exceptional communication skills
* A history of being a top operator in a growing organization, such as a tech startup or large tech company
* Enjoy diagnosing issues and implementing creative solutions to solve challenges
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