JOB TITLE: Administrator
LOCATION: Wigston
SALARY: £ 24,784.50
Hours –9am to 5pm. - Office based not remote working.
COMPANY INFORMATION – Administrator
· Reputable and well-established Building Services company specialising in M&E Engineering including commercial gas and HVAC maintenance
· Close working relationships with high profile clients meaning long term contracts and security
· Dedicated to all aspects of maintenance and repair on a wide range of appliances including commercial boilers/burners, oil, chillers, air conditioning
· Operating a mobile team of mobile engineers with various skillsets across the UK
· Excellent reputation for delivering quality and high standards of service
· Leading organisation in M&E Building Maintenance, Air Conditioning and Commercial/Domestic Heating
CANDIDATE INFORMATION – Administrator
· Good experience of working within an office environment and within an administration background.
· Good customer services skills, well presented and articulate with a good telephone manner
· Experience of working on M&E maintenance contracts previously would be advantageous
· Experience of data entry previously would be advantageous
· Motivated and trustworthy
· Well organised with good IT and administration skills including Excel and Word.
JOB INFORMATION – Contract Administrator
· Working on a few contracts to support the admin manager/admin team.
· Supporting admin team for part time leave.
· Processing incoming job sheets to invoicing stage via our systems.
· Using and updating customer portals.
· Handling queries on the administration side in a timely manner.
· General administration/office duties including preparing documents, producing files and filing
· Liaison with other offices as required.
· Keeping the client's portal database up to date on a daily basis.
· Uploading certification to the client's portal system to maintain our compliance for the contract terms.
· Ordering monthly filters/belts
· Providing reports as required.
· Keeping on top of WIP.
· Raising quotations daily.
· Liaising with suppliers daily for prices/quotations.
· Potential of attending client meetings as required.
· Supporting the account managers on the contract as required.
· Liaising with sub-contractors regularly to ensure paperwork is received and visits are being completed.
· Raising purchase orders to sub-contractors.
· Raising sub-contractor and supplier orders.
· Supporting the team on raising requisitions for engineers where required.
· Any other administration duties as required by the administration manager.
Job Type: Full-time
Pay: £24,784.50 per year
Benefits:
* On-site parking
Education:
* GCSE or equivalent (preferred)
Experience:
* Customer service: 5 years (preferred)
* Administrative: 5 years (required)
Work Location: In person