Your newpany
Hays are recruiting for a permanent office coordinator. This role is based in central Manchester and is office-based.
Your new role
We are seeking a proactive and highly organised Facilities and Office Assistant to support the smooth running of our office environment. This role is key to ensuring the workspace is safe, efficient, and weing for all employees and visitors. You will assist with day-to-day facilities operations, office administration, and provide general support to the wider team.
What you'll need to succeed
Facilities Support
1. You will assist in the maintenance and upkeep of office facilities, ensuring a clean, safe, and functional working environment.
2. Liaise with contractors and service providers for repairs, maintenance, and scheduled services.
3. Monitor stock levels of office supplies and place orders as needed.
4. Support health and safetypliance, including fire safety checks, first aid kits, and risk assessments.
5. Help coordinate office moves, desk setups, and space planning.
Office Administration
6. Greet and assist visitors, ensuring a professional and friendly reception experience.
7. Manage iing and outgoing mail and deliveries.
8. Maintain office records, including supplier contracts, maintenance logs, andpliance documentation.
9. Support meeting room bookings and ensure rooms are set up appropriately.
10. Assist with onboarding new employees by preparing workstations and access passes.
General Support
11. Provide ad-hoc administrative support to departments as required.
12. Help organise internal events, meetings, and team activities.
13. Act as a point of contact for general office queries and escalate issues where necessary.
What you'll get in return
Salay is £25,000 - £28,000
14. A supportive and inclusive working environment.
15. Opportunities for professional development.