About the apprenticeship
Duties
We are looking to recruit an office admin apprentice to work alongside experienced office staff and receptionists to provide routine general clerical, administrative and financial support to the school.
Duties include:
Undertake the following duties:
Maintaining office systems, including data management and filing
Be directly involved in the preparation of meetings and events
Answering phone calls
Meeting and greeting visitors
Organising and Managing diaries.
Provide general office support to Head Teacher, Business Manager and Teachers
Organising and attending meetings.
Screening telephone calls, enquiries and requests, and handling them when appropriate.
Taking minutes
Liaising with clients, suppliers and other staff
Maintaining school online systems
Additional information
Essential Criteria:
Support Data and Exams Manager to analyse, prepare and report on data as required
Inputting new/leaver students
Inputting new/leaver staff
Processing amendments to staff / student data
Chasing and tracking data (working to a planned timetable of data capture)
Maintain timetable / student curriculum
Processing room change requests / bookings
Run annual reports procedure
Year 7 data sheets checking and inputting to SIMS
Support parents with app access and admin (ie schoolcomms)
Print out student results
Support the effective operation of CATs (Cognitive Ability Testing) schedule
Set out exam rooms with student data and exam regulations etc
Training and supporting staff on software application ie SIMS / Classcharts
Create exam marksheets
Manage & process 6th Form Student Data
Assign ULN’s (Unique Learner Numbers)
Coordinate exam attendance absence calls
Support recruitment process for Exam Invigilators
Reception cover to include lunch cover and end of day support
The use of General Data Protection Regulation (GDPR)
Requirements
Qualifications
GCES Grade A* - C maths and english Desirable Criteria:
Eagerness to learn
Excellent communication skills relevant to both children and adults
Good organisational skills
Good telephone manner
Willingness to work as part of a team
Reliable
Smart appearance
Professional attitude
A level of maturity with working in a school environment will be required
Ambitious and hard working
Desire to be a positive role model to young people
Punctual and good time management
First Aid Qualified
Skills
Desirable Criteria:
Eagerness to learn
Excellent communication skills relevant to both children and adults
Good organisational skills
Good telephone manner
Willingness to work as part of a team
Reliable
Smart appearance
Professional attitude
A level of maturity with working in a school environment will be required
Ambitious and hard working
Desire to be a positive role model to young people
Punctual and good time management
First Aid Qualified
Welsh language
Welsh spoken skills: No
Welsh written skills: No
If you are interested in doing an apprenticeship through the medium of Welsh or bilingually, please contact the training provider to find out if it is available.
Training provided
Training provider
Achieve More Training Ltd
Qualification
Level 2 Business Administration
Disability confident
Is this employer disability confident: No
What is disability confident?
Disability confident employers are committed to offering equal opportunities for people with disabilities and health conditions.
Employer details
Ap Prentis Cyf
Flint High School
Maes Hyfryd
Flint
CH6 5LL