Our client, located in Petts Wood, Orpington, near to transport links, is seeking to recruit an experienced Office Manager to join their small team
Hours: 9.00 am
5.00 pm Monday
Friday
Experience within the construction industry would be advantageous.
Duties:
Daily
Management of diaries & email communications for Director
Answer the phone & take material/plant orders
Create tender files ensuring all required project documents are included for pricing and quotation.
Type & email quotes
Move tender files for jobs procured, into project files and generate a finance tracker that will include associated sales ledger & purchase ledger costs & update spreadsheets every time a price for a variation is given
Type & issue sub-contractor POs & create a price tab on the relevant spreadsheet
Weekly
Collate sub-contractor invoices and check against site register
Send any queries to Directors/Contract Managers
Process weekly wages onto spreadsheets & In-sync sheet
Make wages payments (to In-sync) plus any additional direct payment workers and expense payments
Update job spreadsheets with wage totals and any values applied against sub contractors price on the price tabs
Handle recruitment including on-boarding new staff members and sub-contractors.
Monthly
Process applications & invoices for sending on last day of the month or before depending on project schedule.
Update job spreadsheets with application & payment details & print new copies for the file.
Update monthly application summary with payment & date details
Create monthly list of supplier payments due, for Directors to view and approve payments
Make payments that have been approved
Manage all training requirements, associated paperwork and apply for grants
Update training matrix, monitor certificate expiry dates and liaise with sub-contractors to renew
Submit paperwork monthly to accountants for Construction Industry Scheme & VAT returns.
Write copy and upload to our social media account.
Develop and maintain connections with key suppliers and manufacturers and obtain competitive pricing for specified materials.
Review retention
Annually
Complete annual PQQs including health & safety & insurance information for clients
Liaise with insurance companies for annual company & fleet insurance quotes
Organise bi-annual social events & annual client gifting
Ad Hoc
Manage the office space, including coordinating repairs and maintenance, maintaining office supplies, equipment and refreshments plus ensuring that the office environment is clean, safe, and conducive to work.
Oversee the use and maintenance of office technology including laptops, phones, software applications & updates and coordinate IT support and procure equipment where required.
Please Note:
Due to the high volume of CVs we receive it is not viable for us to respond to individuals. If you have not received a response within 7 days then please kindly assume your application has been unsuccessful in this instance
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