Job Description
Hodge Jones & Allen LLP
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Leading London NW1 Solicitors
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File Closing Assistant
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We are currently seeking a motivated File Closing Assistant to join us on a fixed term contract for an initial period of six months.
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The successful candidate will play a pivotal role in ensuring the efficient and accurate closing of client files, contributing to our mission of providing first-class legal support. You will join a team that values integrity, excellence, and the dedication to justice that has defined Hodge Jones & Allen since its inception.
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This position offers a unique opportunity to be an integral part of a firm that stands by its clients during significant events in their lives, while fostering a supportive work environment that encourages professional growth and development. If you are looking for a challenging role within a reputable firm that values its employees and clients alike, we invite you to apply for this position.
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Responsibilities
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* Review and manage the closure process of client files in accordance with firm policies and procedures.
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* Ensure all necessary documentation is collected, organized, and filed appropriately before closure.
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* Assist with the firm’s file destruction procedure for both electronic and paper files
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* Communicate with clients and internal teams to ensure all outstanding tasks are completed prior to file closing.
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* Assist with checking ledgers to ensure matter balances are cleared before file closing.
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* Maintain accurate records of all closed files for future reference and compliance.
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* Support the legal team in archiving closed files and managing digital records effectively.
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* Participate in regular audits and contribute to continuous improvement initiatives related to file management.
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* Working with the firm’s GDPR officer and Facilities Assistant, as necessary with compliance on file closing and archiving.
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Requirements
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* Proven experience in a similar administrative or legal support role.
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* Strong organisational skills with a keen attention to detail.
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* Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
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* Excellent verbal and written communication skills.
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* Proficiency in Microsoft Office Suite (particularly Excel) and case management software
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* Knowledge of legal procedures and terminology is desirable but not essential.
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* Strong interpersonal skills and the ability to work collaboratively within a team.
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Hours of Work
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Core office hours will be 9.30am to 5.30pm, 5 days per week. Taking account of the nature of the role, a degree of flexibility will be required so as properly to fulfil the responsibilities and duties associated with the position.
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This is an office-based role.
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Salary is London Living Wage.
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Operating from modern Central London premises, Hodge Jones & Allen LLP are a highly regarded firm. We offer good prospects, training and IT facilities.
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Please apply by sending a covering letter, CV and salary expectations to Alisha Patel
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Closing Date: 5pm, 24 June 2025.