P&O Specialist Reporting to People Partner Location Central Office 449 Antrim Road, Belfast Scope of Responsibility- This is a specialist HR role which will provide expertise and guidance on recruitment, employee relations and general administration duties. The role will serve as a trusted resource to manage HR day to day queries. Hours 35 hours per week (5 days Monday Friday) Hybrid working Contract Type Permanent Salary £31,438.17 The Role: The P&O Specialist will be a key member of the People and Organisation Team, reporting to the People Partner in NI. The successful candidate will be responsible for a suite of general specialist HR duties. The P&O Specialist will support a culture of continuous improvement by being service oriented, and deploying best practice HR initiatives across the organisation. Key Areas of Responsibility Talent Acquisition/Recruitment: Understand the staffing requirements from workforce planning discussions Managing the end-to-end recruitment cycle: job descriptions, advertising vacancies, sourcing, screening, and coordinating interviews and ensuring a positive candidate experience Conduct reference checks and background checks Extending job offers Manage the onboarding process for all new hires Ensure that accurate employee records are maintained on our HRIS system BambooHR Ensure all recruitment activities adhere to legal requirements and company policies Tracking and reporting on key hiring metrics Collaborate with ROI colleagues on employer branding efforts and recruitment strategy development Employee Relations: Support the People Partner in managing grievance, disciplinary and conflict resolution processes. P&O Specialist Providing advice, guidance and coaching to managers on workplace issues in line with legislation and best practice. Providing advice, guidance and support to managers and employees, explaining procedures and policies in a timely and effective manner, escalating to the People Partner when required. Provide support for investigation, grievance and disciplinary meetings, e.g. taking minutes, producing letters. Assisting in the development and update of HR procedures and policies in line with evolving legislation, ensuring policies and practices are compliant with jurisdictional legislation General administration: Processing new hires, exits, probation, absence, and holiday and status changes accurately and efficiently on HRIS systems (BambooHR and Softworks) Ensure efficient use of HRIS systems to meet the organisations goals. Maintaining accurate HR data Support the monthly payroll process Providing HR data for and preparing management information reports and documents. Preparing, reviewing, interpreting, analyzing and approving a variety of HR data, and reports, then making recommendations depending on findings. Contributing to projects that support digital transformation Learning and Development: Support the cross-border L&D team to coordinate and administrate mandatory training in NI. To communicate and follow up with managers in NI to ensure and maintain attendance at training. Support the L&D cross border team to ensure the maintenance of high standard training in NI. To support the delivery of organisational training / inductions when required. To assist in the maintenance of training records on Depauls learning management system. The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time. P&O Specialist Person Requirements EDUCATION & EXPERIENCE 3rd level qualification in a HR, Business or related field is essential CIPD qualification is desirable A minimum of 2-3 years experience in a role with HR generalist responsibilities SKILLS Excellent oral and written communication skills with an ability to create HR communications appropriate for the audience. Creative and energetic with the ability to work on own initiative. Excellent time management / enabling to balance a varied workload and to prioritise. Excellent negotiating, influencing and people skills. Excellent numerical and analytical skills. Experience working in a team Proficiency in using HRIS systems for data entry, reporting and maintaining accurate employee records. Proficiency in data literacy, including proficiency in Excel or HR Analytics tools to interpret key HR metrics KNOWLEDGE Knowledge and demonstrable experience of the full recruitment cycle involving multiple campaigns is essential Direct experience in managing employee relations issues and providing advice, support and guidance to managers is essential Understanding of NI employment law and legislation is essential Understanding of grievance and disciplinary procedures is essential Experience in basic compensation analysis and benchmarking is desirable Experience with support the L&D function is desirable Applications for this post will close on 3rd November 2025 Access NI This Post is subject to an Basic Access NI check. Having a criminal record will not necessarily debar you from working with Depaul. This will depend on the nature of the position, together with the circumstances and background of your offences or other information contained on a disclosure certificate.