Title: Administrator
Requisition ID: 11304
Belfast Metropolitan College – BMC, Titanic Quarter, 7 Queens Road, Belfast, BT3 9DT. This role will be a 6‑month fixed‑term contract with the view of becoming permanent.
The standard hours of work are 37.5 hours per week, 8:00 am – 4:00 pm, Monday to Friday.
Amey provides facilities and estate management services at Belfast Schools, located in the Titanic Quarter of Belfast. The college is one of the largest further and higher education institutions in the UK, with a state‑of‑the‑art building that accommodates 2,500 students. Amey’s team ensures high‑quality, safe, clean, and compliant learning environments daily, enabling teachers to inspire and students to gain valuable skills and qualifications. They work closely with clients and end‑users to deliver 24/7 services with minimal disruption to the college’s operations.
What You Will Do
* Logging off tasks onto our CAFM System with the correct KPI and assigning it to an internal staff member or external contractor for completion
* Interact with contractor chasing updates on jobs and completion information.
* Maintain and update records within various management information systems.
* Undertake general ‘team’ administrative duties as and when required
* Distribute and share information internally to ensure customer needs are met
* Receive and disseminate information to other team members to ensure delivery
* Maintain office systems in an orderly manner
* Undertake other basic business support duties as part of a team
* Assist with the delivery of services to the client as prescribed by team leader/management
* Input to and maintain spreadsheets/databases/systems and produce and collate reports
* Take direction from Business Support Coordinator/Manager and senior team members
* Be mostly reactive
* Work as part of a team, but can also operate alone when required
What You Will Bring
* Excellent ability to manage time‑keeping and prioritise workload.
* Good communication skills.
* Familiar with/exposure to management systems or other similar data entry and reporting database applications.
* Experience/use of Microsoft packages/IT Literate.
* Able to develop and maintain good working relationships.
* Previous helpdesk experience is desirable
Amey is committed to safeguarding and promoting the welfare of children and young people and requires all staff to demonstrate this commitment in every aspect of their work. You will be required to undergo our Access NI check before commencing employment. Please let us know upfront of any queries you may have.
Our benefits
* Remuneration – Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions
* Career Growth: Shine in your career with advancement opportunities to roles like Senior positions.
* Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth.
* Holidays – Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days.
* Pension – Generous pension scheme, with extra contributions from Amey
* Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership.
* Exclusive Discounts – Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
* Give Back to community – Two Social Impact Days each year, for volunteering and fundraising opportunities
* Family friendly policies for new parents or if you provide care for a dependant
* Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey
We welcome applications from a diverse range of candidates. If you have most but not all of these skills and experiences, we encourage you to apply, as we may be able to offer development or training to support you.
***We may close this vacancy early if we receive sufficient applications. Please apply as soon as possible***
Amey is a disability‑confident leader and guarantees applicants with a disability an interview if they meet the minimum requirements for the role. Please contact our recruitment team at peopleservices@amey.co.uk to discuss any access needs, reasonable adjustments or additional support you may require during the recruitment process.
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