Part Time Team Administrator & Office Management Lead
Birmingham City Centre
Part time – 20 hours per week (spread evenly over 4 or 5 days)
£14,000 - £15,185
Our client is the UK’s leading specialist in commercial property and asset management. They are also an excellent employer who take fabulous care of their much valued staff.
A fabulous opportunity to join a busy and dynamic team, the Team Administrator and Office Management Lead will work in support of the Surveying team and provide administrative and surveying support and back up on a day to day basis. They will provide property management to a selection of properties under the guidance and management of a Surveyor on behalf of the client taking on ownership, including responsibility for occupier applications, service charge budgeting and reporting. This includes ad hoc work in support of the team as a whole.
Responsibilities:
* To provide administrative support to the Surveying Team.
* Reading leases and documents and completing computer input forms
* Assisting in the preparation of service charge budgets and reconciliations
* Assist in answering tenant correspondence and queries and completing various client and management reports
* Ensuring the property management systems are up to date and completing lease update forms.
* Site inspections re: specific works or feedback regarding particular issues
* Attending occupier meetings
* Report writing and document control
* Making sure insurance inspection works are completed (especially where passed to occupiers)
* Authorise site works in collaboration with the surveyor
* Arrange compliance with void insurance obligations
* Maintain office expenditure
* Coordinating repairs and maintenance
* Be able to deal with client and tenant requests for information
* General administrative duties, updating databases and spreadsheets.
* Monitoring statutory and internal compliance, including meeting company policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements
The ideal candidate will have worked in a similar role previously and have some working knowledge of the property industry