Administrator (Payroll & Workforce Coordination)
Full-Time | Flexible Hours | AbleCare Homes
We are looking for a proactive and highly organised Administrator to take ownership of payroll support, rota coordination, and workforce planning across our homes.
This is not a traditional admin role. You will play a key part in improving efficiency, reducing agency reliance, and ensuring our staffing and payroll processes run smoothly and accurately.
You’ll need to be someone who takes initiative, spots problems early, and puts solutions in place—working closely with managers while confidently taking control of your own workload.
The Role
Payroll & Financial Administration
* Support payroll processing (Sage), ensuring accuracy of wages, hours and adjustments
* Check and approve wage summaries ahead of payroll deadlines
* Manage pension reporting and reconciliation
* Process supplier and agency invoice checks and payments
* Handle payroll queries and resolve discrepancies
Rota Coordination & Workforce Planning
* Coordinate and distribute weekly rotas
* Work with managers to fill shifts and reduce reliance on agency staff
* Identify gaps early and take action to source internal cover
* Monitor staffing levels and highlight inefficiencies
* Support dependency tracking and staffing adjustments
Staff & Compliance Administration
* Maintain accurate staff records, contracts and right to work documentation
* Process changes to hours, roles and employment details
* Support onboarding and staff leaving processes
* Respond to staff queries relating to pay and contracts
Reporting & Office Support
* Maintain key spreadsheets and internal systems
* Support reporting requirements (CQC, ONS, internal tracking)
* Assist with general office coordination and admin tasks
* Provide support to the wider team and Office Manager
What We’re Looking For
* Experience in payroll, finance admin, or rota coordination
* Strong attention to detail and accuracy
* Confident using systems such as Excel and payroll software (Sage desirable)
* Highly organised and able to manage competing priorities
* A proactive, solutions-focused mindset
Most importantly, we’re looking for someone who:
* Takes ownership of their work
* Is comfortable challenging and supporting managers
* Looks for ways to improve systems and reduce inefficiencies
* Doesn’t wait to be told what to do
Why This Role Matters
This position plays a key role in improving how we manage staffing and costs across the business. A strong candidate will have a direct impact on reducing agency usage, improving consistency, and supporting our teams to run more effectively.
Working Pattern
Office-based with some flexibility depending on business needs
If you’re someone who enjoys taking control, solving problems, and making a real difference behind the scenes, we’d love to hear from you.
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