Job/Position Title: HR Business Partner
Direct Supervisor: HR Manager
Business Unit / Area: Human Resources
Deputy: HR Advisor / HR Administrator
Brief Description
Deliver a proactive, hands‑on HR service at your local site, partnering with managers to drive engagement, compliance, and operational excellence. Act as a key link between the HR Manager and site leadership teams, ensuring consistent HR practices and supporting strategic people initiatives.
Primary Accountabilities
* Employee Relations (ER) Casework – Manage ER cases (disciplinary, grievance, absence, redundancy) in line with UK law and company policy; coach managers to handle issues effectively. (20%)
* Policy & Process Compliance – Monitor and update HR policies and procedures; ensure consistent application and compliance across all sites. (15%)
* Benefits & Payroll Support – Provide first‑line advice on benefits; support payroll input accuracy and maintain records. (10%)
* Training & Development – Conduct training needs analysis; coordinate training plans and compliance tracking. (10%)
* Recruitment & Onboarding – Manage end‑to‑end recruitment for assigned roles; deliver onboarding and induction programmes. (10%)
* Workforce Planning & Labour Monitoring – Track permanent and temporary labour usage; support cost control and agency management. (10%)
* Projects & Change Initiatives – Support HR Manager in implementing HR projects, engagement programmes, and organisational changes. (10%)
* Data & Reporting – Maintain HRIS accuracy (SuccessFactors/Kronos); produce reports for HR Manager and SLT. (10%)
* General HR Support – Provide guidance to managers and employees on HR queries, ensuring timely resolution. (5%)
Relevant Decisions
* Decision owned:
o Day‑to‑day ER case handling
o Recruitment within agreed parameters
o Payroll input accuracy
o Training coordination
* Decision to Escalate or Consult on:
o Complex ER cases
o Policy changes
o Budget variances
o Structural changes
Scope of the Position
* Local site.
* Multi‑shift manufacturing and commercial functions.
Main Challenges
* Balancing operational HR delivery with project work.
* Managing ER cases in a fast‑paced, multi‑shift environment.
* Ensuring data accuracy and compliance under tight deadlines.
Working Relationships & Contacts
Internal relationships:
* HR Manager
* Head of HR
* Site Leadership Teams
* Finance/Payroll
* Training Coordinator
* H&S/EHS
* Manufacturing
External relationships:
* Recruitment agencies
* Benefits providers (pension/healthcare)
* Employment law advisers
* Training partners
* Auditors
Staffing Responsibility
Positions reporting directly and indirectly to the incumbent:
* HR Advisor / HR Administrator (Deputy)
* Other HR roles as determined by business needs.
Main Units or Functions Influence
Site headcount & payroll: approximately 250 employees.
Recruitment spend: annual agency fees / recruitment budget (e.g., £X).
Training & Development budget: annual training spend (e.g., £X).
Absence management: site absence rate (%) and associated cost impact.
Job Profile
Qualifications & Education:
* CIPD Level 5 (or working toward).
* Strong ER experience and knowledge of UK employment law.
* 3–5 years in HR generalist or business partner roles.
* Experience with HRIS (SuccessFactors/Kronos) and payroll processes.
Languages:
* English – 100 % fluent.
Experience Details:
* Generalist HR across multi‑site operations – 3–5+ years.
* Complex ER casework (UK employment law) – 3+ years.
* HRIS (SAP SuccessFactors/Kronos), reporting & analytics – 1–3+ years.
* Payroll input/validation & benefits administration – 1–3+ years.
Working Conditions:
* Physical effort: Predominantly office‑based with regular site walks/meetings.
* Physical environment: Manufacturing environment (PPE areas as needed) across two sites.
* Sensory attention: Sustained attention to detail for data accuracy, policy interpretation, ER documentation.
* Mental stress: Periods of high volume around payroll cut‑offs, peak ER activity, audits; occasional out‑of‑hours escalations.
Documentation
Created By: Manthan Ajit – HR Manager UK/I
Approved By: Diana Boyes – Head of HR UK/I
Job Codes / Grades – Towers Watson: TBC; Gruma: TBC.
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