Job details
Job description
Office Administrator – Supply Chain
Location: Chesterfield – S41. Fully office based.
Salary: £25,500 – £26,500 per annum (depending on experience)
Hours: Monday–Friday, 8:30am–5:00pm
Holidays: 23 days annual leave + statutory bank holidays
Contract: Permanent, fully office-based
Start Date: We are looking to fill this role before Christmas, with a view to the successful candidate starting in the New Year.
You will be joining the Supply Chain team, supporting the inbound and outbound operations that serve global customer network. This role acts as a vital link between our logistics teams, warehouse operation, and a wide network of third-party carriers and hauliers.
The Role – Office Administrator
Working within the busy Supply Chain Office, you will provide essential administrative support to ensure the smooth running of daily warehouse and logistics activity. No two days are the same, and you will be at the centre of communication between drivers, warehouse teams, logistics partners, and customers.
Key Responsibilities include (but are not limited to):
Front-of-House & Coordination
* Greet and coordinate all incoming drivers and visitors (typically 3–4 daily, but can vary up to a dozen).
* Manage all associated paperwork and liaise with warehouse teams accordingly.
* Handle intercom/buzz-through access at the main gate.
Logistics & Goods In
* Book and upload shipment requirements for collections with logistics partners.
* Arrange customer delivery slots and chase updates where needed.
* Manage Goods In bookings including changes, priorities, and expected ETAs.
* Oversee container and freight administration, including demurrage/detention reporting and invoice sign-off.
* Support the coordination and tracking of container arrivals, docking dates, and any required schedule adjustments.
Procurement & Office Support
* Raise and assign purchase orders for transport, recruitment, servicing, pallets, skips, consumables, uniforms, etc.
* Order uniforms and manage general office supplies, including parcels and showroom stock for customer meetings.
* Support the maintenance programme by arranging servicing, testing, and repairs.
People & Records
* Liaise with recruitment agencies and process completed timesheets for warehouse staff.
* Maintain warehouse training records and assist with onboarding new starters.
General...