Team Assistant – Dermatology & Respiratory
1. Location: Reading, Uk
Summary of Responsibilities
Join our dynamic Dermatology & Respiratory Franchise as a Team Assistant and become the operational backbone that drives success across our brand teams. In this pivotal role, you'll orchestrate seamless project delivery, support management of high-profile events and congresses, ensure compliance excellence, and provide strategic support that directly impacts patient outcomes. You'll work at the intersection of marketing, sales, and operational functions, collaborating with diverse stakeholders while managing everything from materials logistics to budget coordination and vendor relationships.
Key Results & Accountabilities
Dermatology & Respiratory Teams Support
Brand Team Excellence
2. Liaise and coordinate with external agencies to meet Brand Team requirements and coordinate comprehensive feedback
3. Support Brand Teams with strategic briefing documents and presentation materials
4. Participate in monthly finance meetings, assisting Brand Leads with budget tracking and financial oversight
5. Serve as the primary point of contact for general enquiries from internal and external stakeholders
6. Manage PromoMats logistics including warehouse materials coordination and approval processes
Field Force Empowerment
7. Coordinate CPG logistics and material management to ensure field teams have seamless access to required materials
8. Provide comprehensive support for briefing calls and regional sales meetings setup
9. Deliver logistic support that keeps our field-based sales teams operating at peak efficiency
10. Manage demo pen ordering and coordinate materials dispatched directly to customers
Information Management
11. Maintain departmental filing systems in strict accordance with records retention policies
12. Update and maintain critical information on SharePoint platforms
Projects & Event Management
Event Coordination
13. Organize high-impact meetings including Marketing Meetings and PromoMats Review Meetings
14. Manage logistics for external and sponsored events, including prestigious industry events like BAD (British Association of Dermatologists)
15. Coordinate Head Office sponsorship activities with attention to detail
16. Record actions and decisions for key meetings, ensuring follow-up within agreed timelines
17. Manage events agencies and liaise with internal stakeholders for successful event delivery
18. Oversee Congress management in conjunction with the Speaker Meetings and Congress Project Manager
Project Leadership
19. Provide comprehensive project management support for ongoing departmental initiatives
20. Handle behind-the-scenes coordination for internal meetings and strategic sessions
4M PromoMats & Materials Management
Materials Excellence
21. Manage complete job bag process for marketing materials and Speaker Slides as required working closely with brand teams, including origination and uploading
22. Coordinate and monitor materials re-approval processes within specified timelines
23. Organize thorough hard copy reviews of printed materials
24. Manage filing and archiving processes in line with retention and destruction SOPs
25. Act as primary liaison between logistics agencies and Sanofi for materials-related issues and actions
26. Execute orders, returns, and withdrawals with precision
27. Support brand leads in promomats audit delivery
28. Oversee congress and exhibition materials management
29. Generate comprehensive monthly inventory reports
Finance & Procurement Excellence
30. Generate Purchase Orders as requested and approve orders up to £1k
31. Serve as SuperUser for critical systems: Ebuy, Concur, SharePoint, Easy Invoice
32. Handle third-party payments and speaker expenses including processing, verification, and approvals
33. Coordinate vendor setup and liaison with Transparency team for compliance requirements
ABPI Code L3 Compliance Leadership
34. Raise and manage iDisclose and E&C360 requests through to completion
35. Oversee contracts and payments for transfers of value
36. Support speaker meetings coordination and compliance
37. Champion E&C360 initiatives across the organization
Key Working Relationships
Internal Partnerships
Regular, close collaboration with:
38. Field and office-based teams across the UK & Ireland
39. Specialty Care and broader Sanofi employee network
40. Brand Leads and Marketing Teams
41. Finance and Procurement departments
42. Compliance and Transparency teams
External Stakeholder Management
Engagement with:
43. Key Opinion Leaders (KOLs) and Clinicians
44. Communications and Events Agencies
45. Logistics and Materials Vendors
46. Industry Association Partners
Skills, Experience & Knowledge Requirements
Core Competencies
47. Organizational Excellence: Exceptional organizational skills with proven ability to prioritize workload and adapt to changing priorities in a fast-paced environment
48. Proactive Leadership: Natural initiative-taker who anticipates manager and team requirements
49. Learning Agility: Quick learner who thrives in dynamic environments while maintaining composure under pressure
50. Compliance Mindset: Strong adherence to SOPs and policies within a compliant framework
51. Attention to Detail: Meticulous approach to projects and tasks
52. Confidentiality: Absolute discretion and ability to maintain confidentiality at all times
Communication & Collaboration
53. Multi-level Communication: Excellent written, verbal, and non-verbal communication skills across all organizational levels
54. Team Collaboration: Natural team player with flexible approach and strong cross-functional relationship building capabilities
55. Stakeholder Management: Proven ability to manage diverse internal and external relationships
Technical Proficiency
56. Systems Expertise: Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
57. Digital Platforms: Experience with video conferencing tools and collaborative platforms
58. Specialized Systems: Familiarity with procurement and compliance systems (Ebuy, Concur, SharePoint, Easy Invoice) preferred
Why Choose Us?
59. Bring the miracles of science to life alongside a supportive, future-focused team
60. Discover endless opportunities to grow your talent and drive your career, whether through promotion or lateral moves, at home or internationally
61. Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact
62. Take good care of yourself and your family with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs
Pursue Progress. Discover Extraordinary.
Join Sanofi and step into a new era of science - where your growth can be just as transformative as the work we do. We invest in you to reach further, think faster, and do what's never-been-done-before. You'll help push boundaries, challenge convention, and build smarter solutions that reach the communities we serve. Ready to chase the miracles of science and improve people's lives? Let's Pursue Progress and Discover Extraordinary – together.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status or other characteristics protected by law.
Pursue, discover
Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.
Watch our and check out our Diversity Equity and Inclusion actions at !