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Operations Director / Co-Founder - Technology, Sales & Marketing & Business Support Specialists.
Ador Talent are partnering with a leading Legal Claims Provider & Investment Company, renowned for specialising in no-win, no-fee claims for individuals and managing investments from HNWI's and multi-million-pound institutions. Due to continued growth, the company is now seeking a proactive and highly organised Executive Personal Assistant to support five Senior Directors.
Executive Assistant to the Board of Directors - THE ROLE:
A highly organised and proactive Executive Assistant is sought to provide exceptional administrative support to the Executive Board of Directors. This pivotal role requires outstanding communication skills, meticulous attention to detail, and the ability to manage multiple tasks efficiently while maintaining professionalism and confidentiality. As a key member of the executive team, the successful candidate will play an essential role in ensuring the seamless operation of daily activities and supporting high-level executive functions.
Key Responsibilities
* Executive Support: Provide comprehensive administrative assistance to the Board of Directors, including calendar management, meeting scheduling, and travel coordination.
* Communication Liaison: Serve as the primary point of contact between the Executive Board and internal/external stakeholders, ensuring clear and timely communication.
* Meeting Coordination: Prepare agendas, record meeting minutes, and follow up on action items for board meetings and executive sessions.
* Document Management: Organise and maintain confidential files, reports, and presentations, ensuring all materials are prepared for board meetings and executive functions.
* Travel & Logistics: Arrange complex travel plans, including accommodations, transportation, and detailed itineraries.
* Event Coordination: Assist in the planning and execution of events such as board retreats, meetings, and conferences.
* Project Assistance: Support project coordination by tracking ongoing initiatives, managing deadlines, and ensuring smooth execution.
* Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
* Ad hoc Tasks: Undertake additional administrative duties as required by the Executive Board.
Required Skills & Qualifications
* Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
* Exceptional organisational and multitasking abilities, with a keen eye for detail.
* Strong verbal and written communication skills.
* Ability to work independently and manage time effectively in a fast-paced environment.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Experience with scheduling and calendar management tools.
* Strong problem-solving skills and a proactive approach to tasks.
* Demonstrated ability to handle confidential information with discretion.
* A professional demeanor and a positive attitude.
Preferred Qualifications
* A degree in Business Administration, Communications, or a related field.
* Experience supporting Senior Executives or a Board of Directors.
* Familiarity with board governance processes and high-level business operations.
This is an exciting opportunity for an experienced Executive Assistant to contribute to the success of a forward-thinking organisation while working alongside senior leadership.
This is an excellent opportunity to join a growing, dynamic team and contribute to the success of a leading Legal Claims Provider.
Apply Today! If you have the relevant experience we would love to hear from you!
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative, General Business, and Project Management
Industries
* Legal Services and Financial Services
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