What's involved with this role: Temporary Technical Support Officer/Admin - Occupational Health Job Ref: Barnsley TCL 0008 C512 / 1 Pay Rate: £12.59 per hour PAYE Hours per week: 37 Monday – Thursday normal working hours Role Length: This opening assignment is for 5-6 months City: Barnsley, South Yorkshire Basic DBS disclosure required for this role Office based Hybrid working may be possible with three days in the office with two days from home, after initial training has been completed. Some flexibility in working hours can be provided. The purpose of the role is to provide technical and administrative support to the Service including: ordering goods and services; inputting to, maintaining and reporting on records and databases; arranging and co-ordinating appointments, meetings, events and training; and producing reports and statistics. Key Responsibilities: Assist with the development of the intranet site, employee, employer and schools’ hubs. Provision of advice, guidance and support on relevant systems, processes and procedures to a range of internal, external and new customers in line with relevant regulations and procedures. Collect, process and analyse system data and produce management information and reports as required in line with relevant legislation and customer demand. Check and process documentation associated with the role, including pre-employment checks, and contracts, in line with relevant regulations and procedures within required deadlines utilising the appropriate systems. Liaise and collaborate with a variety of internal and external stakeholders to ensure effective service delivery, including maintaining excellent working relationships with statutory bodies and relevant agencies. Facilitate and undertake effective online processes, ensuring own and customers’ compliance with legislation and procedures, reporting concerns as appropriate. Assist with preparing materials for and arrange, administrate and co-ordinate training and exercises and wellbeing events, liaising as appropriate with external providers/accreditors. Ensure that all financial transactions are conducted appropriately and in line with Financial Regulations. Assist with the development, implementation and maintenance of effective relevant systems, procedures and processes and assist with and test ongoing continuous improvements resulting in improved service processes and customer experience. Assist with developing and updating guidance, policies and procedures and delivering training and/or briefing sessions as required, including as a result of changes in legislation. Ensure comprehensive and accurate data and information is input and stored securely and confidentially in accordance with audit and other regulatory requirements (including medical confidentiality), taking corrective action as required. Maintain data and accurate and timely provide management information as required, to assist with monitoring and evaluation of the service. Assist in the development and marketing of the service, including liaising with external customers. Undertake any other duties commensurate with the role as requested by management. Support with arranging health and safety training courses such as room bookings, dealing with booking queries, arranging printing, ordering course books and, post training courses, marking test papers and assignments (to a template) and recharging the cost to the service/school. Recording accidents and incidents onto correct databases. Completing online forms to report some accidents / incidents to the Health and Safety Executive. Undertaking analysis and providing data on numbers and types of incidents. NB: Please feel free to apply to us direct via jobstclrec.com by quoting the job reference and job title exactly. To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for. Other “Essential Requirements” – Please check to ensure that your CV addresses the following items: Qualifications: Level two qualification in a related discipline. Skills & Experience: Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation. Experience of working with sensitive and highly confidential information including medical records. Experience of providing support services within a health and safety/occupational health service/department. Experience of verbal communication with a range of audiences, including members of the public. Experience of working to and meeting strict deadlines. Experience of producing audit/inspection/assessment reports and performance indicators/service data. Experience of arranging and co-ordinating appointments for services. Experience of financial monitoring and ordering goods and services. Good communication and interpersonal skills with the ability to communicate clearly and effectively in both written and verbal formats with members of the public, other employees and external organisations. Excellent organisational and administrative skills, with the ability to handle and process manual and computerised information, ensuring accuracy of processing and safeguarding of confidential information. Strong IT skills including Microsoft packages or equivalent (e.g. G Suite). S Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please