Operations Specialist
Onsite Monday - Friday (9:00am - 5:30pm)
Based in Belfast City Centre
About Reperio Human Capital
Reperio Human Capital is one of Ireland's leading specialist IT recruitment consultancies, partnering with innovative technology companies and high-growth businesses across Ireland and the USA.
As our business continues to grow, we are seeking a highly organised and proactive Operations Specialist to support the smooth running of our internal operations, contractor administration, compliance processes, and business support functions.
About the Role
The Operations Specialist will support the day-to-day operational infrastructure of our business, ensuring recruitment operations, contractor administration, invoicing workflows, and internal systems run efficiently and effectively.
While the role includes support with invoicing follow-ups and credit control administration, the primary focus is operational coordination, business support & managing vendor agreements & renewals.
Whilst focusing on our Belfast operation, significant attention will be on our US operation, so some travel (1-2 times per year) may be required, as we seek to grow our US operation.
Key Responsibilities
Operations & Business Support
Support the day-to-day operational running of the business
Coordinate contractor onboarding, compliance checks, and documentation
Manage contracts, vendor agreements & renewals.
Maintain accurate CRM and recruitment system data
Assist with contractor administration and timesheet processes
Support recruitment consultants with operational tasks where appropriate.
Help improve internal processes and operational workflows
Ensure compliance with internal procedures and client requirements
Support general office administration and business coordination activities
Invoicing & Credit Control Support
Support the Finance Manager with invoicing administration
Follow up outstanding invoices and client payments
Maintain debtor tracking records and payment updates
Liaise professionally with clients regarding payment queries
Systems & Reporting
Maintain operational trackers and internal reporting documents
Support CRM and system updates
Support process improvement and operational efficiency initiatives
Skills & Experience
Essential
Previous experience in operations, administration, recruitment support, or business coordination
Previous experience with invoicing or credit control.
Strong organisational and multitasking skills
Excellent communication and relationship management ability
Confident following up with clients regarding invoices and outstanding payments
High attention to detail and strong administrative capability
Experience using CRM or business systems
Ability to work effectively in a fast-paced commercial environment
What We Offer
Competitive salary based on experience
Career progression opportunities within a growing consultancy
Opportunities to travel to our US office on occasion
Healthcare & Life Cover benefits
Regular office social events and international teambuilding trips
Supportive and collaborative working environment
Modern office environment in Belfast, with onsite gym & changing facilities.
If this position is of interest, then apply to the link provided.
Reperio Human Capital acts as an Employment Agency and an Employment Business