Senior Administrator
Location: Oxford
Full Time | Permanent
Anglian Recruitment are working with a well-established multidisciplinary consultancy to recruit a Senior Administrator for their Oxford office. This is an excellent opportunity for an organised and proactive professional who enjoys supporting busy project teams and keeping a professional office running efficiently.
The successful candidate will provide high-quality administrative support to multidisciplinary teams, ensuring the smooth coordination of projects, documentation, meetings and internal processes. This role would suit someone with a positive, can-do attitude who takes pride in delivering excellent support within a professional environment.
Please note: Due to the nature of some projects, successful applicants may be required to undergo security clearance which may include DBS, BPSS, Counter Terrorist Check, Security Check or Developed Vetting.
The Role
• Provide high quality administrative support to multidisciplinary project teams
• Assist with document preparation, formatting and checking using Microsoft Office
• Ensure documentation follows company templates, branding and client requirements
• Coordinate meetings including preparing agendas, paperwork and meeting minutes
• Manage meeting room bookings, refreshments and catering when required
• Maintain Outlook calendars for teams and support with diary coordination
• Arrange travel and accommodation when required
• Manage office documentation including scanning, filing and archiving
• Maintain accurate records in line with company procedures and retention policies
• Support financial administration including purchase orders, invoices, timesheets and expenses
• Update project information and maintain internal management systems and databases
• Assist with answering office calls and managing shared inboxes when required
• Update and maintain CRM data including client information and project opportunities
• Assist with organising client meetings, networking events and marketing campaigns
• Support the creation of marketing materials including project profiles, CVs and online content
• Work with central teams to ensure compliance with ISO standards and internal procedures
• Assist with document control processes using BIM360 (training provided)
• Learn and use the company’s practice management software to support invoicing and financial reporting
Requirements
• Previous experience working in an administrative or office support role
• GCSE or equivalent in Maths and English (Grade C or above preferred)
• Strong working knowledge of Microsoft Office including Word, Excel and PowerPoint
• Excellent organisational skills and attention to detail
• Ability to manage multiple tasks and prioritise workload effectively
• Professional communication skills and a proactive approach to supporting teams
• Knowledge of construction industry terminology is advantageous
• Experience with Adobe InDesign or graphic design software would be beneficial but not essential
All applications will be treated in the strictest confidence