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Medical Secretary - Obstetrics & Gynaecology, Harrogate
Client: Harrogate and District NHS Foundation Trust
Location: Harrogate, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 2e078e3b73e8
Job Views: 4
Posted: 14.07.2025
Expiry Date: 28.08.2025
Job Description
Job overview
An exciting opportunity has arisen to join the Obstetric and Gynaecology department. The post-holder will support the provision of an efficient and comprehensive secretarial support service to the consultants, specialist nurses, and other medical staff, prioritising work to ensure deadlines are met. To maintain a high standard secretarial service to meet the needs of the clinical team within the Directorate, ensuring successful organisation of workload using time management, whilst remaining calm when responding to changing priorities. The post-holder must observe and work within the Trust’s Confidentiality Policy at all times.
Main duties of the job
Organisation
* Ensure the smooth running of the office including the assessment of priorities and the initiation of preparatory action in conjunction with the Senior Medical Secretary.
* Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
* To arrange and service meetings as required.
* Follow guidance to work within defined national and local targets e.g. 18 weeks and cancer target and monitor regularly, identifying potential breaches.
* Ensure MDT follow-up actions are completed within a timely manner.
* Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours (Relief Secretary).
* Provide cover for the Audio Typist/Admin Support during periods of absence to meet the needs of and ensure continuity of service within the office.
* Implement procedural changes to working systems/processes under the direction of the Business Support Officer and Senior Medical Secretary.
* Assist in the coordination of outpatient clinics and/or theatre lists, booked/planned admissions applicable to the speciality, liaising with the Admissions Office to ensure efficient utilisation of theatre time/bed capacity, being responsive to changing circumstances.
* Complete a monthly stationary order for the department.
Working for our organisation
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds, and parts of the North East.
At HDFT, we provide outstanding care to both our patients and our staff. We value Kindness, Integrity, Teamwork, and Equality. If you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, HDFT could be the place for you!
We offer colleagues:
* A supportive culture allowing colleagues to bring their whole selves to work.
* Staff Recognition through regular appraisals, achievements awards, and recognition programs.
* Employee Support and wellbeing including an Employee Assistance Programme, counselling, and physiotherapy services.
Please note:
* Posts may close early if we reach sufficient applications due to high interest.
* Visa sponsorship is only available for certain roles; ensure the role meets visa criteria before applying.
* The Trust does not offer relocation packages for Agenda for Change roles.
Detailed job description and main responsibilities
Person specification
Qualifications
* Knowledge of Microsoft Office packages e.g., Word, PowerPoint, Excel, and other IT skills acquired through training and practical experience including internet/web skills.
* A good standard of general education to GCSE level (including English Language at Grade C or above) or equivalent.
* Experience working in a high-pressure administration environment.
* Ability to maintain confidentiality at all times.
* Medical Secretaries Diploma or equivalent.
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