Job Description: Administration & Finance Manager
Monday-Friday, 9:00-17:00
Overall Purpose of the Role
The Administration & Finance Manager is responsible for ensuring the effective, efficient and accurate operation of financial and administrative functions at Active 8 Support Services. The role will primarily focus on finance (payroll, banking, supplier payments, invoices, reconciliations, and reporting), while also managing key administrative processes and supporting HR compliance. The post holder must demonstrate honesty, trustworthiness, cultural awareness, flexibility, and sound work ethics.
Main Responsibilities - Finance
* Process and monitor payments and expenditures Prepare and monitor payroll for submission to payroll service and online banking Ensure financial records are accurate and reconciled Provide monthly financial updates to directors Ensure staff and suppliers are paid within agreed timescales Liaise with external accountant for reports and tax returns Prepare year-end information for submission
Main Responsibilities - Administration
* Maintain filing systems for finance and admin records Maintain contracts register and ensure best deals at renewal Manage office supplies and purchasing Maintain inventory records Attend relevant meetings and provide updates
Main Responsibilities - HR Compliance (Support Role)
* Maintain confidential employee files (DBS, ID, training, insurance) Ensure compliance records are up to date with legal requirements Monitor and record staff timesheets for payroll Support directors and HR lead with documentation (not recruitment or HR decision-making)
Daily / Weekly Tasks
* Receive and verify invoices Verify transactions comply with policies Process invoices, payments, and receipts Maintain accounts receivable/payable ledgers Chase outstanding invoices Prepare purchase orders Review travel/mileage claims Produce monthly financial reports Monitor local authority funding patterns Keep financial data secure and comply with Data Protection
Knowledge, Skills, and Abilities
* Strong knowledge of bookkeeping and finance procedures Accounts payable/receivable and general ledger experience Strong payroll knowledge High accuracy in data entry Confidentiality in handling sensitive data Effective communication (written, verbal, listening) Strong IT skills (Excel, Word, accounting systems) Analytical and problem-solving skills Organisational and time management skills Ability to handle difficult situations politely and firmly
Working Conditions
* Some lifting of supplies required (manual handling policies apply) Long hours at computer, requiring accuracy (visual display equipment policies apply) Busy office environment with occasional quiet space Multiple deadlines and frequent liaison with external professionals
Job Types: Full-time, Permanent
Pay: £30,000.00-£32,000.00 per year
Ability to commute/relocate:
* Liverpool L15 8JS: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person