DescriptionEmployerLocation
Main Purpose of the role
To coordinate Education, Health and Care Plan (EHCP) processes, SEND transitions, and the
deployment of classroom support across SGS Create, ensuring a high-quality, well-coordinated
experience for learners with additional needs.
The post-holder will act as the operational lead for SEND within SGS Create, working under the strategic
direction of the Deputy Headteacher (Qualified SENCO and named SEND Lead), ensuring that:
● statutory responsibilities linked to EHCPs are fulfilled in a timely and compliant way;
● learners with SEND have a positive, well-managed transition into and through SGS Create;
● HLTAs/TAs are effectively deployed to meet identified needs;
● funding linked to SEND provision is accurately processed, costed, and monitored in
collaboration with the Deputy Headteacher and Local Authorities; and
● close collaboration with the wider College ALS team, Specialist Assessor, and SEN Support
Tutor ensures a consistent, high-quality offer for all learners with SEND.
Key Tasks / responsibilities:
EHCP Coordination and Compliance
● Coordinate all aspects of the EHCP cycle for SGS Create learners, ensuring annual reviews and
mid-year updates are completed within statutory timescales.
● Liaise with Local Authorities, families, and external professionals to ensure accurate, up-to-date
information informs each learner’s provision.
● Maintain accurate EHCP tracking records and provide reports for internal monitoring and
external audit.
● Support the Deputy Headteacher (SENCO Lead) in ensuring compliance with the SEND Code of
Practice (0–25 years).
● Gather evidence and contribute to statutory assessments and funding requests.
● Collaborate with the Specialist Assessor and SEN Support Tutor to ensure assessment
outcomes and intervention data inform EHCP updates and annual reviews.
● Chair or co-chair EHCP Annual Review and mid-year review meetings as delegated by the
Deputy Headteacher, ensuring minutes and outcomes are accurately recorded and actions
tracked.
Non-Statutory and High Needs Funding
● Work collaboratively with the Deputy Headteacher and Local Authority SEND Sufficiency Teams
on all non-statutory funding applications, ensuring accurate completion and submission of
required evidence.
● Support the preparation and submission of high-needs funding requests for learners without
EHCPs who require additional support.
● Maintain clear communication with funding and audit teams to ensure accurate allocation and
recording of resources.
Financial Processing and EHCP Funding
● Oversee the financial administration of all EHCP funding for learners at SGS Create, ensuring
accuracy and timeliness.
Produce and maintain costed provision maps and internal banding costings for all EHCP
learners.
● Liaise with Local Authorities to confirm agreed funding values and ensure that invoices are
generated and sent promptly in line with funding agreements.
● Monitor payments, identify discrepancies, and work with Finance and the Deputy Headteacher
to resolve issues.
● Provide termly financial summaries and reports on SEND funding and expenditure to support
internal audit and strategic planning.
SEND Transitions
● Lead the operational management of transition processes for incoming Year 10 learners and
those progressing post-16.
● Attend Year 9 and Year 10 EHCP reviews at feeder schools and represent SGS Create in
consultation meetings.
● Work with parents, carers, and professionals to prepare transition plans and learner profiles that
inform curriculum placement and support levels.
● Collaborate with the wider College ALS team and Admissions to ensure accurate tracking of
consult responses and smooth onboarding of learners.
● Arrange and coordinate taster days for all EHCP learners prior to joining SGS Create, ensuring
that support requirements and reasonable adjustments are identified and planned for in
advance.
● Act as the key point of contact for families during transition into SGS Create.
Learning Support Coordination
● Maintain and oversee the daily deployment and timetabling of HLTAs/TAs within SGS Create.
● Line manage the HLTA/TA team, including regular 1:1s, appraisals, absence management, and
professional development planning.
● Undertake learning walks and observations to monitor the quality and impact of in-class support.
● Work with curriculum staff to ensure learner needs are clearly communicated and support is
targeted effectively.
● Collate audit and funding evidence, ensuring records meet internal and external compliance
requirements.
● Create and update ILPs and any relevant Risk Assessments in collaboration with curriculum
teams, wellbeing staff, and external professionals to ensure safe and effective support
arrangements.
SGS Create – EHCP & SEND Transitions Coordinator
Communication and Collaboration
● Serve as the main operational contact for SEND within SGS Create for staff, parents, and
external partners.
● Provide guidance to teaching and support colleagues on SEND processes, EHCP expectations,
and reasonable adjustments.
● Liaise regularly with the Deputy Headteacher (SEND Lead), Specialist Assessor, SEN Support
Tutor, and Wellbeing Team to ensure consistent and joined-up practice.
● Work closely with the wider College ALS team to ensure continuity and alignment of support
across sites.
● Support SEND-related CPD for Create staff, contributing to a whole-college culture of inclusion.
● Develop and maintain strong communication networks with feeder schools, Local Authority
caseworkers, alternative providers, and social care services to support effective transitions and
joined-up planning.
Quality and Monitoring
● Track and analyse attendance, progress, and outcomes for learners with EHCPs or on the
SEND register.
● Actively contribute to quality reviews, self-assessment, and improvement planning for SEND
provision.
● Gather learner and parent feedback to inform service development.
● Promote equality, diversity, inclusion, and safeguarding in all aspects of the role.
● Ensure all EHCP and transition documentation, learner tracking, and support timetables are
accurate, auditable, and compliant with internal and external standards.
● Provide regular data summaries and reports to the Deputy Headteacher on EHCP compliance,
transition progress, and learner outcomes.
● Identify training needs within the HLTA/TA team and contribute to staff development planning in
collaboration with the Deputy Headteacher and ALS team.
Role Dimensions
● Operational responsibility for transition planning, EHCP compliance, and SEND-related
funding for approximately 180 students (Years 10–11).
● Significant liaison with Finance, ALS, Admissions, and all Local Authorities we work with.
Safeguarding Statement
SGS College is committed to safeguarding children and vulnerable adults and any offer of employment will be subject to a number of conditions including a requirement for providing satisfactory references. In line with KCSIE and having regard to all relevant guidance, a range of checks and online searches will also be conducted for successful candidates, and a satisfactory DBS Enhanced Disclosure will need to be obtained as a requirement of the job.
SGS is an Equal Opportunities and Disability Confident employer and welcomes applications from all sectors of the community.