2x Executive Assistants (UK) – Oversight of Global PA Function Location:
UK (Uxbridge / West London or Hybrid)
Travel:
Travel will be involved so only those able to meet this requirement are advised to apply
Reporting to:
CEO & COO
Working Hours:
UK business hours (flexibility required for cross-border coordination)
About Keplin Group Limited Keplin Group Limited is a UK-based FMCG group operating a portfolio of 11 consumer brands across global markets. With growing international operations, the business requires structured, senior executive support to ensure leadership time, priorities, and execution are tightly managed across regions.
Role Summary The Executive Assistant's (EA) will act as the
primary strategic and operational support partner
to the CEO and COO, while
directly managing and overseeing the India-based PA .
This role is
not administrative only. It is a
control, prioritisation, and governance role
designed to ensure:
Executive time is protected
Information flow is filtered and accurate
Instructions are executed correctly across geographies
The PA function operates at a consistently high standard
The EA's will be accountable for
what gets done, how it is done, and when
- while execution support is shared with the India PA.
Key Responsibilities Executive Support (UK-Led)
Own and control CEO & COO calendars, priorities, and scheduling strategy
Act as first-line gatekeeper for UK leadership time
Prepare briefing packs, agendas, summaries, and decision documents
Anticipate leadership needs and proactively flag conflicts, risks, or gaps
Manage sensitive and confidential matters with absolute discretion
PA Oversight & Management (India)
Line-manage the India-based PA and set daily/weekly priorities
Delegate tasks clearly and monitor execution quality and timelines
Review outputs (emails, documents, itineraries, reports) before leadership exposure
Ensure instructions from CEO/COO are interpreted correctly and followed preciselyCoach, correct, and continuously improve PA standards and performance
Act as escalation point where clarity, urgency, or judgement is required
Coordination & Communication Control
Be the single point of coordination between:
CEO / COO
India PA's
Senior leadership team
Track all actions, follow-ups, and deadlines to closure
Ensure no instruction, meeting action, or request is lost or duplicated
Maintain structured logs, trackers, and priority lists
Travel, Logistics & Planning
Own end-to-end executive travel strategy (UK & international)
Review and approve travel plans prepared by the India PA
Ensure visas, itineraries, accommodation, and schedules are aligned to business priorities
Oversee expense reporting accuracy and compliance
Operational & Business Support
Support leadership with:
Board and senior management preparation
Cross-functional coordination
High-priority initiatives and deadlines
Maintain executive filing systems and structured documentation
Ensure information is accessible, current, and decision-ready
What Success Looks Like
CEO & COO are fully briefed, prepared, and uninterrupted
Calendars reflect true priorities, not noise
The India PA operates efficiently, confidently, and consistently
Instructions are executed correctly first time
Leadership trust the EA function completely
Key Requirements Experience
6–10+ years’ experience as an Executive Assistant supporting senior leadership
Proven experience managing or supervising a PA or admin function
Experience working with international or offshore teams strongly preferred
Skills
Exceptional organisation, judgement, and prioritisation
Strong leadership presence without ego
Ability to manage complexity, urgency, and confidentiality
Calm, authoritative, and solutions-focused
Education Why This Role Is Critical This position is the
control centre of executive operations .
The EA ensures leadership time is protected, decisions are supported, and the India PA function operates as an extension of the UK leadership office - not in parallel or in isolation.
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