An exciting opportunity has become available for an Office & Facilities Assistant to work alongside the Office, Facilities and Marketing Manager at our client’s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the business.
Office & Facilities Assistant Responsibilities
This is a varied role, that involves interaction with employees, guests as well as other external business stakeholders such as contractors and suppliers. You will assist with the office facilities, reception and administrative tasks for other members of staff.
The main responsibilities of the role include but are not limited to:
Ensuring maintenance works are scheduled, checks are in place and works are logged correctly and updated on a continuous basis.
Overseeing the management of reception, answering calls, arranging couriers and sorting post.
Arranging travel and event bookings for employees.
Tracking and ordering office and kitchen consumables.
Raising purchase orders and inputting office and facilities invoices, matching on Xero and keeping on top of payment dates to ensure timely payment to suppliers.
Coordinating the training log process, scheduling training and refresher sessions where required for applicable employees.
Performing HSE site inductions for all new employees, arranging HSE refresher sessions and completing weekly HSE walk ...