Bristol - England - United Kingdom of Great Britain and Northern Ireland
Role Purpose
The role provides administrative support to the Markets business in Bristol, including the general day-to-day running of the office. Responsibilities include setting up client meetings with refreshments, managing the meeting room diary, and other related tasks.
Key Responsibilities
Reception / front of house duties
Greeting clients, making drinks, etc
Looking after meeting rooms / setting up meeting rooms for meetings / booking meeting rooms
Organising/assisting with internal office events
Making travel arrangements for staff, including trains, hotel, flights
Job setups to include registering any new clients and for IDA's
Carrying out conflict checks
Creating property plans using the correct software
Working closely with the three other support staff to ensure deadlines are met
Creating new and updating opportunities on Client IQ
Support for OPRE/ Lease Consultancy team
Manage office Barclaycard spending & collate monthly spreadsheet/receipts
Coding up Envirorisk and Groundsure invoices
Office maintenance duties including servicing printer, office shredding, ordering stationery etc
Assisting with onboarding of new staff
Management of IT assets i.e company laptops, mobile phones
Arranging staff headshots with professional photographer
Updating internal documents such as office organogram on a regular basis
Management of keys for Property Management Keys – logging and tracking. Releasing to authorised persons.
Set up IT for meeting rooms prior to prearranged meetings/events.
Liaison with EQ building management team in respect of events and distribution of EQ communications.
Other ad-hoc administrative duties, as required.
Person Specification/Requirements
Maintains a positive attitude towards routine tasks
Accurate and exceptional attention to detail
Pro-active and enjoys working autonomously and as part of a wider team
Proficient in using Microsoft Office (Word, Excel, Outlook)
Flexible approach to work
Excellent communication skills, both verbally and in writing
Team player with good interpersonal skills
Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
Ability to work well in a pressured office environment and with a team
Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realise your potential. We welcome all applicants.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Service line: Advisory Segment