Programme and Fellowships Coordinator – Higher Specialist Training
Full-time
35,000 € per year
Company Description
The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland offers medical training programmes, examinations, diplomas and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.
Job Description
Role: Programme and Fellowships Coordinator – Higher Specialist Training
Duration: Permanent
Salary: €35,000
Reporting to: HST Postgraduate Training Manager
Closing Date: 3 April 2026 at 16:00
The role reports directly to the Higher Specialist Training Manager. The Programme and Fellowships coordinator will work closely with their Team Lead and Manager, and will be responsible for the day-to‑day administration of clinician facing payments and with the administration of trainee facing funding and ancillary supports. In addition this post will provide administrative support for some Higher Specialist Training specialties, post‑CSCST fellowships and the ICET programme. Please note that the scope and reporting line for this position is subject to change under Project Connect.
The appointee will be responsible for the following but are not limited to.
Key Tasks:
* Assist with the establishment, implementation and maintenance of appropriate policies and procedures for the effective administration of the role.
* Manage clinician facing payments including monthly payments to HST and BST NSDs, Programme Directors, Regional Specialty Advisors, GIM STC Members within the Training architecture.
* Manage clinician payments to Faculty Officers – BST and HST Associate Directors, Director of Training and Dean of Postgraduate Specialist Training - IOM, Director of Training – Paediatrics; Pathology and Obstetrics and Gynaecology.
* Manage clinician payments monthly for the International NSD and International Clinical Leads.
* Manage the administration of trainee facing funding – Specialist Training Fund.
* Management and processing of clinician expense forms.
* Maintain personnel files and data records for all of the above stakeholders.
* Engage with staff in relation to payment and processing issues, including the timely onboarding and offboarding of appointed clinicians.
* Initiate and participate in continuous improvement initiatives and change projects including the Connect Project.
* Provide administrative support for post‑CSCST Fellowships.
* Provide administrative support for the ICET programme.
* Provide administrative support for a small number of Higher Specialist Training Specialties; inclusive of ePortfolio support, facilitation of STC meetings and trainee annual assessments and other tasks in line with the training annual cycle.
Requirements
Key Skills:
* Ability to be a team player, communicate professionally (both orally and in writing) and interact at all levels.
* Ability to prioritise workload, meet deadlines and provide a professional service.
* Excellent organisational and administrative skills.
* Good analytical skills and sound judgment.
* Capacity to work on own initiative with professionalism and discretion.
* Excellent knowledge of Microsoft Office products, including Microsoft Excel.
* Knowledge and/or experience of financial payment software.
Competencies
* Communication and Interpersonal
* Attention to Detail
* Stakeholder Management
* IT Literacy
* Problem‑Solving
Why us?
Leave: We offer 21 days annual leave with an additional 3–4 college days as well as long service leave to all employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.
Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.
Flexible Hybrid working model: The RCPI offers a flexible 35‑hour‑a‑week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.
Pension: A defined contribution pension scheme of 1.5% Employee contribution and RCPI contribution from commencement date with an increase after 18 months.
Flexible Benefit: Pro‑rata €1,500 annual flexible benefit upon completion of a successful probationary period.
Life Assurance: 4 times your annual salary.
Learning & Development: We offer CPD options including study leave and unlimited access to LinkedIn Learning.
Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.
Accommodations
The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI. Please be assured this information will be treated as confidential and not used for the purpose of selection. If you have any queries, please contact Suzann Donnelly at suzanndonnelly@rcpi.ie.
About us
The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland offers medical training programmes, examinations, diplomas and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.
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