Job Summary
The Design Museum is looking for a self-motivated Exhibitions Coordinator to help deliver its exciting programme of in-house and touring shows. The role will include liaising with venues, planning transportation logistics, and overseeing exhibition installations and de-rigs at host venues.
Job Description
The full job description/person specification is available to download from our careers portal vacancy posting.
Exhibitions administration
* Manage exhibition and touring files and documentation such as object and packing lists.
* Manage and maintain all loan documentation, including liaison with lenders, sending out loan requests and Loan Agreement forms.
* Assist with the research for potential tour venues keeping meticulous records of approaches and compiling information packs for venues.
* Producing the touring e-bulletin, creating and updating tour proposals and maintaining the touring online presence on the museum website and other platforms.
Transport, installation and interpretation
* Obtain transport quotes and liaise with lenders and transport companies to co-ordinate the delivery of exhibits to and from the museum and to touring venues.
* Ensure procedures are adhered to for the receipt and dispatch of exhibits.
* Maintain customs paperwork and provide information for customs import and export, ensuring that the museum complies with government regulations on the use of temporary import facility and export licensing requirements.
* Manage condition reporting procedures.
General
* Rolling 'Department Champion' responsibilities shared with other colleagues such as: Volunteer Champion, Best Museum Practise Champion, Health and Safety Champion.
* Ensure excellent internal and external communication, liaising with other museum departments and external partners as required.
Job Requirements
Person specification
Essential - Experience, Skills and Knowledge
* Experience in a museum or gallery environment, working on the practical realisation of exhibitions.
* Knowledge of museum practice related to object management, condition reporting, loans and transport.
* Organisational, time management and prioritisation skills, with the ability to maintain a flexible approach when working under pressure.
* Good numeracy, literacy, and administrative skills, including understanding of financial procedures and budget management.
* Proficiency in a range of commonly used office software, notably MS Word, Excel, and Outlook.
* Interpersonal and communication skills - working collaboratively in teams with colleagues at all levels across an organisation and with external stakeholders.
* Problem solving and positive attitude.
Job Responsibilities
This role will suit an individual with exceptional administrative skills, gained through working in a museum or gallery environment, and ideally with experience of museum practices relating to the transport, handling and installation of objects. An excellent communicator and problem solver, the post holder will need strong organisational skills, great time management, and the ability to adapt to a wide variety of challenges.
Terms and Conditions
Salary: £26,160 per annum, dependent on experience
Hours: 35 hours per week / 5 days a week
Location: theDesign Museum, Kensington, is the place of work, with a hybrid arrangement of 60% of an employee\'s role being performed at the museum and 40% being performed remotely.
Please note, we can only accept applications made via our online recruitment portal - click link to be directed.
If you encounter any issues while attempting to upload your application form onto the online portal, please email peopleteam@designmuseum.org before the vacancy post closing date. We will be in touch as soon as possible; (please note the inbox is monitored Monday-Friday).
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