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Role title: IoT Personal Assistant (PA)
Business area: IoT Technology
Band: J band
Location: Newbury
Role purpose:
The Personal Assistant will provide high-quality, proactive, professional, and confidential PA and administrative support to leaders in the IoT team. They will play a key role in supporting the Senior Leader and coordinating the team’s activities. The ideal candidate demonstrates a good understanding of concepts and procedures within their discipline to ensure high-quality service delivery. Typically, reports to the Head of the team.
What You’ll Do
Key accountabilities and decision ownership
1. Operate under tight deadlines while building strong relationships with cross-functional partners and other administrators.
2. Manage diaries and calendars efficiently and professionally.
3. Prepare leaders for meetings with agendas, pre-reads, and follow-up actions.
4. Understand practices and procedures related to travel, system approvals, expenses, purchasing orders, and tracking annual spend, owning these activities for the team.
5. Support ad-hoc requests, including coordinating team events, forums, and meetings, as well as arranging travel, accommodation, and catering as needed.
6. Manage tasks proactively and professionally, handling correspondence, emails, and calls promptly.
7. Act as a professional point of contact for leaders to internal and external visitors.
8. Use effective communication skills to exchange ideas and information clearly and sensitively.
9. Provide informal guidance and support to new team members when required.
10. May act as a systems/tools expert.
Who You Are
Core competencies, knowledge, and experience:
1. Effective communication skills adaptable to stakeholder preferences.
2. Ability to handle multiple tasks and sources of information simultaneously, prioritizing based on customer needs.
3. Positive attitude, resilience, and composure under pressure.
4. Flexibility to work additional hours if necessary.
5. Proven experience supporting senior executives.
6. Strong influencing skills and confidence in challenging when appropriate.
7. Discreet and confident working approach.
8. Experience working in an international, culturally diverse environment.
9. Ability to adapt to change and shifting demands.
10. Initiative and ability to work independently.
Must-have technical/professional qualifications:
1. Highly proficient secretarial skills.
2. Proficiency in MS Office applications, especially Outlook, Teams, PowerPoint.
3. Fluency in English; additional European languages (e.g., German, Spanish, Italian) are a plus.
Not a perfect fit?
At Vodafone, we value diverse backgrounds and encourage you to apply even if you don’t meet every criterion. Your enthusiasm and potential are what matter most.
What's In It For You
* Discretionary yearly bonus: 5%
* Annual leave: 28 days + bank holidays
* Charity days: 5 days/year
* Maternity/adoption leave: 52 weeks (paid and unpaid options)
* Paternity leave: 16 weeks fully paid
* Private pension: Up to 5% contribution with Vodafone match up to 10%
* Access to private medical, dental, health assessments, share save scheme
* Additional discounts on retail, gym, cinema, cycle to work, season ticket loans
Who We Are
We are a leading international Telco committed to connectivity as a force for good, empowering people and protecting the planet. Belonging at Vodafone is about inclusion, diversity, and making everyone feel valued and safe. We are dedicated to increasing diversity and ensuring equal opportunity.
If you need reasonable adjustments during the recruitment process, visit this link.
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