Job Title: Business Support Associate
Working Hours: Monday to Friday – 8am to 2pm
Location: J F Finlay Office, Wishaw Abattoir, 185 Caledonian Road, Wishaw, ML2 0HU
Salary: £20,000-£23,000 depending on skills and experience
Line Manager: Directors
The Company:
J F Finlay & Company Limited are a meat wholesaler, based in their own premises within Wishaw Abattoir. J F Finlay provide wholesale Beef, Pork and Lamb to independent butchers' shops around Scotland and England. The company was established in the 1900's and has carried a strong reputation in the industry to present day. The company turnover around £4M per annum with a team of Seven, so the successful candidate will take up an integral role within the business.
The Requirement:
We are seeking a dedicated and detail-oriented Business Support professional to join our team. This role is crucial in ensuring the smooth operation of our daily activities and providing essential administrative support. The ideal candidate will possess strong organisational skills and a proactive attitude, contributing to the overall efficiency of the business.
The Job:
Sales Invoicing
· Produce daily sales figures from individual sales lines, for each customer.
· From those sales lines, produce sales invoices for each customer on Sage.
· Send sales invoices out to customers, either via email or post.
Costing
· Record daily sales figures and round up into weekly, monthly and annual sales data.
· Produce and maintain records of products purchased and how they were sold, in order to calculate a profit margin on each item. (E.G. Purchase of 1 cow, broken down and sold in pieces to 5 customers, generated what profit margin.)
Stock Management
· Reconcile stock take and goods-in sheets to actual purchase and sales invoices to ensure accurate stock recording of both weights and prices.
· Produce monthly stock accrual figure, using the latest stock take and purchase price data.
General Administrative Duties
· Answering customer and supplier queries via email and telephone.
· Filing invoices and other business critical information.
· Producing and maintaining staff sign-in sheets.
Key Relationships:
The post holder works closely with the Managing Director, Business Director and Salesman, to gather sales, purchases and stocktake data. However, the post holder is required to work independently to investigate variances, verify invoices and manage customer queries.
Essential Criteria:
· Ability to work independently and manage own workload.
· Excellent written and verbal communication skills.
. Excellent attention to detail
· Proficient user of Microsoft Excel.
· Proficient user of Sage (or similar) accounting software.
Job Type: Part-time
Pay: £20,000.00-£23,000.00 per year
Benefits:
* Company pension
* Employee discount
* On-site parking
Education:
* GCSE or equivalent (preferred)
Experience:
* Customer service: 1 year (preferred)
* Administrative experience: 1 year (preferred)
Language:
* English (preferred)
Licence/Certification:
* Driving Licence (preferred)
Work Location: In person