Overview
Are you an organized and detail-oriented professional with a passion for delivering impactful training experiences? JIRACOR is seeking a Training and Facilitation Coordinator to oversee the logistical and operational aspects of multi-week training sessions for up to 80 participants. In this role, you will be responsible for venue coordination, scheduling subject matter experts (SMEs), and ensuring all training materials and resources are up-to-date and ready for delivery. This position is located in Norfolk, VA.
Candidate must have an ACTIVE Secret Level DoD clearance.
The job requires the candidate work onsite at the Norfolk Naval Shipyard, in Portsmouth, VA.
This is NOT a remote position.
Responsibilities
Venue Coordination
* Research and secure venues capable of hosting up to 80 students for two-week training sessions.
* Ensure venues meet requirements for audio-visual (AV) equipment, seating, and overall accessibility.
* Coordinate with venue staff to set up and troubleshoot AV systems, room layouts, and other logistical needs.
Schedule Management
* Develop and manage detailed schedules for SMEs, ensuring seamless coverage throughout the training.
* Coordinate travel, accommodations, and arrival/departure times for instructors teaching specific segments.
* Serve as the primary point of contact for SMEs, resolving any scheduling conflicts or logistical challenges.
* Assist in updating, organizing, and distributing training materials, including presentations, handouts, and digital resources.
* Ensure materials are aligned with the latest curriculum updates and available for participants and instructors.
* Collaborate with instructional designers and SMEs to integrate feedback and improve course content.
On‑Site Support
* Provide on-site support during training sessions to ensure smooth operations, including set‑up, check‑in, and troubleshooting AV or logistical issues.
* Act as a liaison between participants, SMEs, and venue staff to address any immediate needs.
Administrative Duties
* Track budgets related to venues, AV equipment, and other training-related expenses.
* Maintain attendance records, feedback forms, and session evaluations to assess training effectiveness.
* Prepare post-training reports summarizing successes, challenges, and recommendations for future sessions.
Qualifications
* Bachelor's degree in training and development, Education, Business Administration, or a related field.
* A minimum of 5 years of experience in coordination or facilitating training programs or events.
* Experience working with SMEs and managing multi-week training programs.
* Travel up to 15% is required.
Knowledge, Skills, and Abilities
* Exceptional organizational and multitasking abilities.
* Proficiency in scheduling software and tools such as Microsoft Outlook, Excel, or project management platforms.
* Strong communication and interpersonal skills to work effectively with diverse stakeholders.
* Familiarity with AV equipment and troubleshooting basic technical issues.
Additional Desired Skills
* Experience coordinating large-scale training events for government, military, or industrial clients.
* Knowledge of instructional design principles and adult learning methodologies.
* Ability to travel occasionally to support training sessions at different locations.
At JIRACOR, you will play a vital role in delivering high-quality training experiences that enhance professional development and operational excellence. Your efforts will directly support the success of participants and contribute to mission-critical objectives.
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