* Annual Leave – 40 days p.a. (Pro Rata).
Role
Ayrshire Housing is a well-regarded and financially strong housing association with c.1,700 houses in management.Over the years, we have extended the range of housing solutions we offer, along with delivering manyaward-winning new builds. We enjoy an excellent reputation with a strong track record of development,innovation, and wider
regeneration in the communities we serve with much of this activity taking us far beyond housing.
We are a community centred organisation focused on strong partnership working with public bodies, and the private andvoluntary sectors. We have a staff team of 36 employees working across all areas of housing support andcorporate services, all with the collective objective of providing excellent service to our customers.
We have a tremendous opportunity for a People and Culture Manager to join the association in a newly created role, toshape, develop and support the implementation of our People and Culture strategy.
While upholding Ayrshire Housing’s values, the successful candidate will have a track record of providingcomprehensive, professional, and efficient generalist HR support services. They will also be key in helping theassociation achieve their business objectives by coaching and supporting managers with people managementissues,
delivering HR projects, and identifying and resolving key HR issues. This will include the ongoing development ofmanagement team members in understanding and leading with best practice in terms of managing staff as well asensuring the organisation has robust and effective processes for recruitment, induction, training, and thewellbeing of all staff.
We offer full EVH terms and conditions of employment, including attractive pension options and hybrid workingopportunities.
A basic disclosure check will be required of the successful candidate.
To find out more about the role, please download the Job Description and Person Specification from below or from our website .
Application notes
If you are interested in this exciting opportunity with Ayrshire Housing please submit an up-to-date CV and acovering letter (no more than 1 page of A4) explaining why you feel you would be a fit for this role to:l.seivwright@ayrshirehousing.org.uk
We also request you complete an equal opportunities monitoring form.
Closing Date: Monday, 29th April 2024 at 12:00
Interviews will take place 14th May 2024. If required second interviews will be arranged.
We are pleased to invite applications for the above positions within the Technical Team in support of our ambitiousprocurement and investment plans across component replacement, Major Repairs, and Cyclical Maintenance, todeliver robust asset management, SHQS compliance, net-zero initiatives, and towards enhancing resident servicesatisfaction and improving neighbourhoods.
The successful candidates will have a relevant professional qualification, skills, and experience to actively shapeand lead the delivery of projects from business case, stakeholder engagement, through to pre and post contractadministration. You will demonstrate, excellent communication, multi-tasking, and proficient IT skills. As a keypart of the wider GWHA team in delivery of our Corporate Plan objectives we look forward to reviewingapplications from candidates that can make a difference in the following areas:
* Preparing procurement business cases in compliance with GWHA’s procurement strategy, ensuring timely preparationof work specifications and tenders, and contributing to tender evaluations.
* Development of relevantconsultant appointment service level agreements, appointment documentation and rolling performance monitoring /management.
* Delivering a range of planned / ad-hoc major works / common repair, and investmentinitiatives including cyclical, SHQS & EESSH compliance projects, and ad-hoc component replacement asdirected.
* Property inspections / reporting, to assess compliance with SHQS / EESSH, to inform investmentstrategy.
* Sound awareness / understanding of Health & Safety compliance requirements in relation toAsset Management / Technical services.
* Effective day to day operational communication with internal and externalstakeholders.
In return, GWHA offer generous EVH Terms and Conditions including:
* 25 days annual leave and 15 public holidays
* defined contribution pension scheme
* Flexible working practices including flexi time, enhanced occupational maternity, paternity and shared parental leave
* Cycle to work scheme
* Specific GWHA benefits including; annual service commitment award, long service award and additional festive leave
* Professional development & training opportunities
The Director of Operations reports to the CEO, and attends all Board meetings.
Overall Purpose
The Director of Operations is responsible for governance and operations for Edinburgh City Mission. With specificoversight of finance, fundraising, IT, HR, communications, building management and governance; including DataProtection; Safeguarding and Health & Safety. As such, they lead & line manage the Operations team andwill regularly report to the Board on all aspects of their role.
Hours of Employment
35 hours a week, worked flexibly with at least 4 days a week in the office. Hours will vary due to occasional staffmeetings, training, events, etc.
Occupational requirement
Edinburgh City Mission is committed to sharing the Christian gospel with the people of Edinburgh. It is essentialthat every member of the team personally own, communicate and implement the aims and objectives of the Mission,sharing the Mission’s core beliefs and values to the public. Therefore there is a requirement for thepost-holder to be an evangelical Christian.
Way of working: you are expected to:
* Actively participate in the life of the Edinburgh City Mission team.
* Act in a professional manner at alltimes.
* Work in accordance with the Aims and Values of Edinburgh City Mission.
Operations, IT and Communications:
* Line manage the Operations team (currently 4 FTE)
* Responsible for assessing Edinburgh City Mission’s ITand other technology needs and sourcing these as required.
* Provide ongoing management of technologyneeds.
* Provide strategic direction of communications channels (content to be shaped by CEO)
Health & safety and building management:
* Manage the office facilities at Washington Lane
* Responsible for negotiating and managing businesscontracts, services and leases of equipment.
* As Health and Safety Officer, develop, maintain and reporton health and safety policies and procedures for both the office and the outreach teams.
* Manage andreport any health and safety incidents appropriately.
* Oversee investment property
* Oversee the day to day finance operation of the charity.
* In liaison with the Finance Trustee, draft andmanage the budget and accounts for auditing.
* Oversee the payment of bills, invoices, expense claims,payroll processing etc.
* Oversee the reconciliation of the accounts and tracking of income &expenditure of funds (using Xero)
* Oversee the implementation of the fundraising strategy & managethe fundraising team
* Oversee organisation wide event management
Governance:
* As safeguarding officer, you are responsible for developing, implementing and reviewing the organisation’ssafeguarding policies and procedures to ensure they reflect the most recent laws andregulations.
* Respond to safeguarding issues, providing advice and support to staff and liaising whereappropriate with the Local Authority and other relevant agencies.
* Named contact for the VSDS DisclosureScotland scheme, overseeing the PVG scheme for all relevant staff and volunteers involved in regulatedwork.
* As data protection officer you will ensure all personal data within Edinburgh City Mission isgathered, stored and processed in line with current legislation.
* Manage and report on key risks withinthe organisation.
* Keep up to date with charitable governance requirements, informing the Board of anychanges before they are implemented.
HR
* Oversee the HR function
* Ensure strategic alignment between overall vision, finance and peopleplans
Changes to the above may be made by the Board, with prior notice, in discussion with the post-holder.
PERSON SPECIFICATION
The successful post holder will have evidence of these characteristics:
* Knowledge of Scottish charitable governance
* Experience of working in the charitable sector
* Able to develop and implement strategic plans but also respond to rapidly changingsituations
* Able to work collaboratively, understanding the complex needs of a range ofstakeholders
* Experience of reporting to a Board of Trustees
* Evangelical Christian and activelyinvolved in a church
* Enthusiastic about the aims of Edinburgh City Mission
Preferred:
* Professional level qualification in one of Finance, IT, HR or other operational area
The Young Women’s Movement is Scotland's national organisation for young women and girls' leadership andrights.
Young women are at the heart of everything we do and we work collectively to equip with them the resources, networksand platforms to lead meaningful change and create a more equal society.
We exist because we believe in a society where young women and girls’ needs and rights are fully met. We willcontinue to strive until that society is secured.
To help us achieve this, the role of Head of Programmes & Operations has been created to:
* To lead the Operations and Finance functions of the Young Women’s Movement to provide effective, efficient andbusiness-focused support that drives our work into the future
* To innovate, deliver and grow high qualityfeminist programmes and initiatives across Scotland that are led by the voices, experiences and needs of youngwomen and girls
Everyone who works at Young Women’s Movement:
* Has equality at the heart of everything they do
* Takes a participatory approach to our work. We are foryoung women and by young women
* Builds communities of friendship and support networks, finding joy in ourcollective actions and connections
* Understands the impact of challenging inequality on those mostaffected by it. We lead with kindness and empathy, putting collective wellbeing at the core of ourorganisation
* Delivers our work with integrity and are proud of the work we do
* Is bold and brave.We do not shy away from challenging the status quo and taking radical steps to make gender equality a reality inScotland
How you'll help to create a fairer Scotland for young women and girls:
Leadership and Governance
* As a member of the Senior Leadership Team, contribute to the leadership and delivery of the Young Women’sMovement strategic and operational goals
* Lead and inspire the Collective Voice & Action; Learningand Engagement and Business and Finance Team’s workload and activities, including direct line management of theCollective Voice & Action Lead; Learning & Engagement Lead; Business & FinanceCoordinator
* Work with the CEO, Treasurer and external accountant on the Management Accounts for thequarterly Finance Subcommittee; and contribute towards papers for the Quarterly Board meetings
* Supportthe CEO with contributions to the overall organisation strategy and development
* Within your areas ofresponsibility and supporting the wider organisation, ensure compliance with all related policies and procedurese.g. HMRC, Pensions Regulator, Companies House & OSCR
* Provide additional management cover whennecessary
Operational Management
* Work with the CEO, Leads and young women to develop and expand our existing programmes and ensure we areconstantly innovating in programme and product development to meet the needs of the young women wesupport
* Replicate and expand existing programmes across Scotland whilst also adopting a proactive andstrategic approach to developing new and innovative programmes
* Develop excellent relationships with theYWM team and the young women we work with to drive positive outcomes and ensure our work is led by theexperiences, voices and needs of young women
* Support the Leads with strategic planning for theCollective Voice & Action; Learning and Engagement and Business and Finance Team’s team including thesetting and monitoring of objectives and targets
* Oversee the monitoring and evaluation activity for theCollective Voice & Action; Learning and Engagement and Business and Finance Teams
Finance
* Work with the CEO to set, manage and monitor organisation and project budgets
* Work with budget holdersto manage and monitor budget lines and authorised expenditure within delegated limits and YWM financial policiesand procedures
* Work collaboratively with the CEO and Business and Finance Coordinator to ensure a strongsynergy between organisational planning and financial and resource sustainability
* Lead on the annualproduction and audit of the organisation’s statutory accounts, including preparation and completion of thestatutory accounts in accordance with charity and accounting standards, and submission of annual returns to theCharity Commission and Companies House
* Oversight of the charity’s investments; including providingregular and timely advice to the Board on investment management and delivery
HR, Culture and People
Overseeing HR strategies, HR compliance, and ensuring HR strategies that mean our team are supported, skilled, anddeveloped
* Maintain and develop strong cross-team relationships within YWM
* Using external experts as required,co-ordinate and interpret advice on any human resource issues arising
* Support the Business & FinanceCoordinator to ensure the consistent delivery and quality of HR processes including staff recruitment, inductionand development, monthly payroll and pensions, annual objectives and professional development plans
IT, Administration and Business
* Oversee the YWM’s information management, incorporating legal and regulatory requirements (GDPR), data security,and use of data and insight to deliver the objectives of the movement
* Ensure implementation of YWM’sActivity and Organisational Health and Safety policies and processes in line with legislation
* Generaloffice management oversight
Other
* Keep up to date with the latest developments in the charity, political and commercial sectors and identify keyopportunities for YWM
* Undertake any other duties that occasionally arise
Let’s talk about you - you will already have or be working towards:
* A good standard of education in relevant field OR demonstrable equivalent skills through continued professionaldevelopment
* A track record of delivering organisational plans as part of a management team
* Anunderstanding of the issues facing young women, especially those facing the greatest inequalities and at riskfrom systemic discrimination
* Excellent relationship management skills and experience of line managementand professional development
* Professional expertise to implement team strategy and a strong track recordof efficient and effective delivery of objectives
* Previous experience of effectively setting, managingand monitoring budgets (annual budgets exceeding £500k preferable)
* The ability to work independently andto deal with often complex and non-routine issues
* Ability to think creatively and strategically, using asolution-focused approach
* A flexible and adaptable approach with the ability to operate and prioritisewithin a constantly evolving environment where targets and deadlines may change
* Commitment to owncontinuing professional development
* Experience of working in women-only spaces with a focus on young women and girls
* Experience of workingin a similar role in a charity or not-for-profit environment
* Advanced skills in MS Excel, Word, CustomerRelationship Management System (CRM) and finance software - Xero desirable
* Experience of managing an HRfunction - BreatheHR desirable
* Experience in and understanding of good charitygovernance
* Experience of participatory models of working with young women and/or youth workexperience
* Knowledge and understanding of feminist themes within equity, diversity and inclusion and theroles a support function plays in this
Why you should want to work with us!
* We operate a 4-day working week, which means full-time is 28 hours
* We offer flexible working options andpatterns, including the option to work hybrid from anywhere in Scotland (our co-working space is inEdinburgh)
* Our annual leave entitlement is 28 days a year, including public holidays
* We provide1 additional day of annual leave for your birthday (or to take another time that you would like tocelebrate)
* All staff members are enrolled in our Employer Life Assurance Scheme
* You can access arange of benefits and discounts through our life assurance app.
* We are committed to supporting staffdevelopment through training and coaching opportunities
* Wellbeing and mental health support are apriority, all of our staff can access counselling through our EAP provider.
* We have a number of feministpolicies to support our staff e.g. fertility and menopause policies
* You’ll be joining a team that willembrace your ideas and support and encourage you to bring your whole self to work
Due to the nature of our work with children and young people, successful applicants will be required to undergo adisclosure check through the PVG Scheme.
At The Young Women’s Movement we are an intergenerational team and we value and celebrate diversity. We welcomeapplications regardless of age, gender, ethnicity, disability, religion, sexual orientation or genderidentity.
Studies show that women and Black, Asian & Minority Ethnic people are less likely to apply for a job unless theymeet every qualification. So, if you're excited about this role but your experience doesn't alignperfectly with the job description, we'd love you to apply anyway. You might just be the perfect person forthis role, or another role within The Young Women’s Movement family.
Would you like to join an organisation that is committed to delivering quality and affordable homes with excellentcustomer service? We recognise that by putting our tenants and customers’ voices at the heart of what we do, wecan better support our goals of improving lives, homes and communities.
We are launching an exciting new initiative called Reach and Connect, a two-year project to build relationships withour customers and expand our support to our communities into the future,and are now looking for suitablecandidates to help us move forward on this agenda.
We are looking for a skilled and enthusiastic individual who can support our communication activities as well asdeliver our community engagement strategy. We believe that great people make a difference to our business andwelcome interest from candidates from a range of backgrounds.
You will have excellent communication, interpersonal, project management and professional skills and be a team playerwith a positive attitude and clear customer focus. Ideally, you will have experience in the areas ofcommunications, engagement and customer service.
The post holder will assist Atrium to advance its Tenant Engagement and Empowerment Strategy, engaging with tenants,local community groups and external stakeholders, to better understand their needs and aspirations for theservices they receive, and to ensure their views are expressed and considered in the decision-making process,with future services tailored to meet their needs.
The successful candidate will be required to deliver a professional, reactive and proactive service to support thecommunication, values and objectives of Atrium. You will help to pull together content for our publications,website and social media, and design high-impact campaigns to communicate key messages to our customers aboutthe services we provide.
You will also have strong skills in building relationships and experience of partnership working as well asgood IT skills.
We know that not all candidates will meet every single desired requirement. If your experience looks a littledifferent from what we've identified and you think you can bring value to the role, we'd love to learnmore about you, please go ahead and apply!
*Our staff currently work from home one day a week on a day chosen to best suit the business and its customers’needs.
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