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The Pathology Team Coordinator provides essential administrative and coordination support to the Pathology Service, which includes but is not limited to Infection, TB, IPC, OPAT, and Histopathology services. This role involves supporting clinical teams with administrative duties, coordinating multidisciplinary team (MDT) activities, managing specimen retrieval and tracking, and ensuring efficient service delivery that directly supports patient care
Main duties of the job
* General administrative support to Pathology consultants, resident doctors, clinical staff across pathology service areas and the Pathology Operational Manager.
* Manage diary systems and coordinate meetings
* Liaise effectively with other departments including laboratories, clinical teams, and support services
* Support the coordination of multidisciplinary teams (MDTs) requiring pathology input, including retrieval of reports and specimens and from storage to ensure timely availability for clinical review
* Act as a key point of contact for internal and external stakeholders
* Participate in departmental meetings and taking the minutes
Working for our organisation
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Detailed job description and main responsibilities
Please refer to the Job description and person specification for main responsibilities and qualities required for this role.
Person specification
Education / Qualifications
* GCSE English and Mathematics (Grade C or above) or equivalent
* Relevant healthcare administration qualification
* NVQ Level 3 in Business Administration or equivalent qualification/experience
Skills & Abilities
* Excellent written and verbal communication skills
* Proficient in Microsoft Office applications and healthcare IT systems
* Willingness to undertake and use training relevant to the post
* Strong organisational and time management skills with ability to prioritise workload
* Minute taking and meeting coordination skills
Knowledge & Experience
* Administrative experience in a healthcare environment
* Experience of working with clinical teams and multidisciplinary groups
* Experience of telephone management, diary coordination, and procurement processes
* Experience of MDT support
* Previous experience in NHS or healthcare sector Experience of training coordination
PERSONAL QUALITIES
* Understanding of NHS principles, health and safety regulations, and data protection requirements
* Flexible approach to changing circumstances and department need
* Knowledge of pathology service processes and medical terminology
* Pays attention to detail
* Understanding of clinical governance
SAFEGUARDING CHILDREN AND ADULTS
To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:
* Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
* Ensure you are familiar and comply with theLondon Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
* Ensure you are familiar and comply with local protocols and systems for information sharing.
* Know the appropriate contact numbers and required reporting lines.
* Participate in required training and supervision.
* Comply with required professional boundaries and codes of conduct
Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.
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