Role Specification
Section 1 – Job Description
* Job Title: Facility Manager
* Department: Production
* Location: WHL Facilities
* Responsible to: Chief Production Officer
* Responsibilities: Facility Activities, Facility Upkeep, Safety, Quality and Efficiency of Fabrication, Apprentices, Maintenance Inspection & Production Operations
Overall Key Purpose of the Role
Reporting to the Chief Production Officer, you are directly responsible for all Facility personnel and activities across the whole facility, ensuring safe activities on site working to WHL SHEMPS, FRA’s, FSP’s and COSHH, Internal Procedures & Relevant H&S Legislation.
You will do this through leading by example and setting the standard as well as challenging behaviour and actions that fall short of our values. You will be required to conduct regular inspections and auditing of our processes. With Quality as a strong focus, you will ensure products meet the relevant requirements of the project QITP in all aspects, including surface finish. In order to do this, you will educate yourself and become aware of the applicable tolerances finish requirements and standards to the various specifications to follow, referring issues to the inspection team and RWC when and where required. You will oversee the planning and allocation of resources to Production, Quality and Maintenance workloads across the whole facility.
You will actively look for opportunities to streamline production activities through allocation of labour, availability of material, efficiency of operations/setup of area and proactively implement improvements, referring to the Chief Production Officer as required.
You will provide technical advice, knowledge, assistance and intervention to ensure the safe and efficient production/operation of all plant and activities whilst ensuring adherence to all safe systems of work for Production activity and to work to company Health and Safety policy at all times.
You will ensure that all personnel are trained and have the relevant competencies skills, knowledge and experience to perform the task at hand and that all site equipment is tested/Inspected to the legal requirement for everyday use and plan/oversee all PPM, Thorough Examinations and training matrix requirements.
Main / Key Duties & Responsibilities of the Role
* 1.3.a To be responsible for oneself and the entire Facility teams activities throughout the entirety of shifts across the facility. Ensuring that relevant supervisory cover is in place at all times covering all activities, accept all responsibilities as detailed within our SHEMPS, FRA’s, FSP’s & Internal Procedures and take proactive steps to ensure that all team members fully understand the same. To implement, oversee and ensure procedures are adhered to for all activities of any shop floor operative. Ensuring that all daily, weekly & monthly paperwork / check sheets are completed correctly and signed, action any issues. Ensure these are uploaded on Safety Culture.
* 1.3.b Conduct regular safety observations to ensure all operatives are following their training, company procedures and are correctly using appropriate PPE. Ensure that accidents and incidents (including near-hits) are reported immediately to the Chief Production Officer. Ensuring that the area is safe and to get first aid / medical treatment for the injured person, then gather as much information as possible for a full investigation, such as photographs, statements, measurements and assist in the investigation.
* 1.3.c Ensure all facility staff are fully equipped with the correct tools, products and training to do their job safely and efficiently, that they are briefed on the applicable FRA’s/FSP’s / COSHH and they are suitably trained for the tasks they are undertaking. Reviewing of the training matrix is to be completed at least every 4 weeks to ensure compliance throughout and updated at all times, booking the required training in sufficient time to enable continuations and qualifications as required.
* 1.3.d Leading by example to maintain correct conduct and culture throughout the workshop, offices and storage facilities, fostering a positive working environment encouraging teamwork and collaboration among employees.
* 1.3.e Responsible for implementing Company Health & Safety Policy in relation to the facility and all Production areas. Ensure all Production tasks are assessed for risk and a safe system of work is in place prior to commencing work. To ensure a permit to work form and any other documentation as defined in the company Health and Safety policy is in place before any Maintenance work is carried out. Conduct two-way communication briefings with personnel, such as Toolbox Talks, FSP/FRA briefings.
* 1.3.f Be an effective people manager who can motivate and coach the team through the organisation of work, managing attendance, conducting performance and probation reviews within the correct timelines, managing disciplinary and grievance cases as well as the appropriate delegation, and regular communication of team performance.
* 1.3.g Monitor production output and implement improvements to enhance Safety and efficiency to reduce waste, monitor and control production costs identifying areas for cost reduction without compromising safety and Quality.
* 1.3.h To regularly communicate production targets, efficiency objectives and address with Facility Supervision to ensure these are achieved, document efficiency gains / losses and reasons to discuss with the facility Team to implement improvements and change where appropriate.
* 1.3.i Use management information to anticipate problem areas in production and liaise with Senior Chief Production Officer to plan resolutions to any issues.
* 1.3.j Actively monitor weld or treatment process and quality through regular inspections and cross reference to the WPS’s or PMS.
* 1.3.k To conduct forward planning to ensure plant, material, equipment and staff including inspection and Maintenance are available to meet the operational demands placed upon it in a safe and efficient manner.
* 1.3.l Manage the inventory of materials, tools and non-steel stock ensuring that necessary supplies are available for uninterrupted production.
* 1.3.m To communicate regularly with Chief Production Officer, P&P, Head of Maintenance or operational staff and other departments to ensure issues are reported & resolved and any necessary operational adjustments made to accommodate any issues arising. To ensure the prompt and safe resolution of all machine and plant faults and anomalies.
* 1.3.n Support the Mentors and Apprentices and their Supervisors to best achieve each individuals’ goals for their current availability and discuss improve plans if needed with Chief Production Officer and Apprentice coordinator.
* 1.3.o To drive continuous improvement initiatives in facility, work flow and product quality, review and submit, new technologies methods or practices that could enhance production efficiency and product quality.
* 1.3.p Feedback through Chief Production Officer any Engineering issues arising in production possibly un foreseen At DO to implement constant improvement and better buildability.
* 1.3.q Ensure all contractors have all documentation in place prior to conducting any works.
* 1.3.r LEAD BY EXAMPLE AT ALL TIMES.
Scope of the Role
* 1.4.a Geographic area of responsibility:
* 1.4.b Total number of employees:
* 1.4.c Engineering stock value
Critical Performance Measures (CPMs) / Objectives
* 1.5.a Improve Fabrication or treatment shop product quality & reduce errors by actioning feedback gathered through internal error reporting.
* 1.5.b Ensure compliance to internal policy & procedure through regular inspections and auditing.
* 1.5.c Improve productivity and efficiency of Fabrication or treatment Lines
* 1.5.d Participation in ongoing continuous improvement project teams
* 1.5.e Maintain very low accidents & incidents
* 1.5.f Reduction in plant downtime
* 1.5.g 100% compliance to Company H&S procedures personally leading by example and ensuring those under your control also in compliance.
* 1.5.h Production of reporting data to assist in the generation of weekly KPI data as required
* 1.5.I Managing absence appropriately and fairly keeping absence levels below 3%
Person Specification
Educational Level
* Academic qualifications ( GCSE ,City & Guilds / BTEC) (or equivalent) ILM Level 3 Leadership and Management
Professional Qualifications and Personal Development Requirement
* Month 1 Compliance E-Learning and WHL – HR essentials 1 day introduction program with HR
* Month 6 IOSH Managing Safely, Mental Health for Line Manager,
* Year 2 Vista (Proactive People Management),
* Year 3 Stepping into Management, Leadership Tips and Tricks, Coaching and Mentoring for High Performance
* Year 3-4 Stepping up to Management
Experience
* Experienced Fabrication / Production background
* Proven fabrication competency skills and certification
* Certification of all competences
* Ability to work unsupervised and possess a logical and thorough approach to all aspects of H&S, Quality and production
* Able to organise department activities to allow maintenance to carry out PPM
* Excellent Health and Safety awareness and experience
* Motivational skills
* Good knowledge of PPM systems and report generation
* Experienced People manager essential
* PC literate
* Good references
Personal Characteristics/Attributes
* Good communication skills
* Team working skills
* Positive proactive attitude and flexibility
* Logical and fastidious
* Ability to prioritise
* Ability to work to a budget
* A Positive proactive attitude towards H & S
* A willingness to continually Improve
* Leader by example
Core Skills
* Focusing on the Operator 5
* Achieving Results 5
* Problem Solving 5
* Team Working
* Communicating & Influencing 4
* Developing People 3
* Specialist Skills – Engineering Qualifications 5
(*) Ratings from 1 to 5. Where “1” indicates that the core skill is least relevant to the role and “5” indicates a core skill which is fundamental to the role
Other Details
The Company reserves the right to vary or amend the duties and responsibilities of the post holder at any time according to the needs of the business.
Signature Date
(Individual Job Holder)
Signature Date
(Line Manager)
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